Trust Assistant

Whitefish River First Nation; Canada; On-site; CAD 51,000 - 64,000; Full time

Job summary

Whitefish River First Nation is seeking a Trust Assistant to support daily administrative operations within the Trust Secretariat. You will assist with communications, project coordination, and financial document handling while upholding confidentiality and community protocols.

The role requires strong written and verbal skills, knowledge of Aboriginal culture, and proficiency with Word and Excel. A police check is required upon hire. Applications due November 13, 2026 at noon.

Qualifications

• Diploma or certificate in Office Administration or related field.
• Experience in bookkeeping, governance, or records management is an asset.
• 1–3 years of administrative or clerical experience, preferably in a First Nation, Trust, or financial environment.

Responsibilities

• Provide administrative support with correspondence, emails, reports, and presentations.
• Coordinate projects by setting timelines and connecting internal/external groups.
• Schedule and coordinate trustee and committee meetings and community information sessions.
• Prepare packages, agendas, and minutes for meetings.
• Support department finances and maintain records and summaries.

Skills

Office software

Minutes taking

Communication

Records management

Education

Diploma or certificate in Office Administration

Tools

Microsoft Word

Microsoft Excel

Job description

EMPLOYMENT OPPORTUNITY

TRUST ASSISTANT

Employment Type:Fulltime

Salary Range: $50,960 to $63,500 per year (Subject to education and/or experience or a combination of both)

Position Summary:

We are seeking a highly organized individual to fulfill the role and responsibilities of the Trust Assistant. The Trust Assistant, under the direction and supervision of the Trust Secretariat, will support day to day administrative operations within the Niigaan Naabidaa Revenue and Per Capita Distribution Accounts.

The Trust Assistant will provide administrative support, along with coordinating projects, meetings, and communication. The role requires the individual to possess strong written and verbal communication skills, ability to maintain a high level of confidentiality, cultural awareness and respect for community protocols.

Key Responsibilities:

• Administrative Support by providing correspondence, emails, reports, and presentations as required.
• Assisting with coordinating projects by setting timelines, connecting internal and external groups, and overall keeping projects organized.
• Scheduling and coordinating trustee meetings, committee meetings, and community information sessions.
• Preparing packages, agendas, and minutes.
• Provide support with department finances, processing documents, preparing summaries and maintaining records.
• Act as the point of contact for community members seeking Trust information.
• Draft and distribute Trust Updates, notices, newsletters, and announcements
• Support planning and logistics for community engagement activities.
• Support the maintenance of digital archives, policies, agreements, and historical records.
• Ensure secure storage of legal documents, financial reports, and investment statements

Qualifications:

• Diploma or certificate in Office Administration, Business, Finance, or related field (or equivalent experience).
• Additional training in bookkeeping, governance, or records management is an asset.
• 1–3 years of administrative or clerical experience, preferably in a First Nation, Trust, or financial environment.
• Experience taking minutes and preparing meeting materials and project management is an asset.
• Must have excellent verbal, written and interpersonal communication skills
• Proficiency in computer skills in Microsoft office, specifically Word and Excel
• Knowledge of Aboriginal Culture, Traditions, communication styles and value systems.

Upon hire, the successful candidate must submit a Police Criminal Reference Check.

The deadline for applications is NOVEMBER 13, 2026 at NOON

Whitefish River First Nation
c/o Human Resources
17-A Rainbow Ridge Road, P.O. Box 188; Birch Island, ON P0P1A0

At Whitefish River First Nation, we value diversity and inclusion. Miigwetch to all who apply; however, only those applicants selected for an interview will be contacted.