Administrative Assistant

Wiikwemkoong; Northeastern Ontario; On-site; CAD 59,000 - 72,000; Full time

Job summary

Wiikwemkoong Child and Family Services is seeking an Administrative Assistant to support the Team Supervisor and multi‑department initiatives in the Wiikwemkoong community.

The role requires a two year college diploma in administration, at least two years in an administrative or executive capacity, and strong communication skills. It involves coordinating meetings, preparing materials, maintaining confidential records, and supporting program initiatives.

Qualifications

• Two year college diploma in Administration required.
• Minimum 2 years in administrative or executive role.
• Strong communication and interpersonal skills.
• Empathetic and culturally sensitive; equity focus.
• Criminal Reference Check required.
• Valid driver’s license and reliable vehicle.

Responsibilities

• Provide administrative support to the Team Supervisor.
• Coordinate meetings, agendas, minutes, and action items.
• Serve as primary contact for internal and external communications.
• Prepare reports, presentations, and briefing materials.
• Maintain confidential records and task lists.
• Support data collection and monthly reporting.
• Coordinate travel, accommodations, logistics.
• Maintain Caseworks Case Management System records.

Skills

Communication

Documentation

Interpersonal skills

Problem-solving

Organization

Independent working

Education

Two Year College Diploma in Administration

Tools

Caseworks Case Management System

Job description

Nakiiwin Azheyaaksin Employment Opportunity Administrative Assistant

Wiikwemkoong Child and Family Services is seeking qualified individuals to fill the position of Administrative Assistant. Wiikwemkoong Unceded Territory (WUT) Child and Family Services oversees and advocates for child and family matters by following the principals and ethics of Wiikwemkoong’s Gchi Naaknigewin, Wiikwemkoong’s Children’s Bill of Rights and Wiikwemkoong Community Standards. This will ensure the services are culturally appropriate to support the community’s children and families in alignment with Anishnaabe values and practices. The Administrative Assistant will report directly to the Team Supervisor.

Responsibilities

• Provide comprehensive administrative support to the Team Supervisor.
• Coordinate and manage meetings, including agendas, minutes, action items, and follow-up.
• Act as a primary point of contact for internal and external communications for respective department.
• Prepare correspondence, reports, presentations, and briefing materials.
• Maintain accurate, confidential records, files, and task lists.
• Assist with planning, coordination, and monitoring programs, projects, and initiatives.
• Coordinate travel, accommodations, meeting logistics, and supplies.
• Complete timecards, mileage claims, purchase orders, and other financial documentation.
• Support data collection and monthly reporting requirements.
• Ensure confidentiality, privacy, and proper documentation related to children, youth, and families.
• Assist with community events and meetings and initiatives as needed.
• Utilize and maintain accurate records within the Caseworks Case Management System

Requirements

• Two Year College Diploma in Administration.
• Minimum of two (2) years of experience in an administrative or executive role, preferably in a First Nation Community, Organization or the social services sector.
• Strong communication, documentation and interpersonal skills.
• Problem-solving and conflict resolution abilities.
• Organizational skills for managing multiple tasks and meeting deadlines.
• Ability to work independently and collaboratively; flexibility to work evenings or weekends as needed.
• Empathetic and culturally sensitive; commitment to equity and inclusion.
• Successfully pass a Criminal Reference Check.
• Valid driver’s license, and a reliable vehicle.

Salary: $65,009 (Grade 5, Step 1) Posting: September 16, 2026 Location: In-Office Wiikwemkoong Closing Date: Open Until Filled

Confidential: – Administrative Assistant – Prevention Team, Child and Family Services Box 112 19A Complex Drive Wiikwemkoong Unceded Indian Reserve Wiikwemkoong ON P0P 2J0 [e-mail]