Administrative Assistant Niisoonag

Serpent River First Nation; Cutler; On-site; CAD 38,000 - 52,000; Full time

Job summary

Serpent River First Nation invites applications for an Administrative Assistant Niisoonag. The role provides administrative support for the Niisoonag Partnerships Residential School Project and related investigations, and assists survivors, families and communities.

The successful candidate will help with planning, scheduling, documenting, and facilitating meetings, as well as drafting briefing notes, proposals, and contract paperwork.

Qualifications

• Ontario Secondary School Diploma (Grade 12).
• Certificate or Diploma in business administration or equivalent combination of education and experience.
• Minimum of three years progressively responsible administrative experience.
• Exceptional customer service skills.
• Exceptional communication skills.
• Exceptional problem solving skills.
• Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet.
• Knowledge of effective office procedures.
• Knowledge of basic accounting.
• Knowledge of records management techniques.
• Provide a current CPIC.
• Valid Ontario Driver’s License and own reliable transportation.
• Proficiency with Excel, computer software and office equipment.
• Ability to work as a team in a fast-paced environment.

Responsibilities

• Provide clerical administrative support to the team.
• Coordinate and communicate with survivors, community leaders, and contractors to schedule interviews and videography.
• Responsible for logistics of meetings, including scheduling, travel, accommodations, meeting space, food and beverage arrangements, arranging for and setting up equipment, etc.
• Responsible for agendas and minutes of meetings.
• Develop and prepare correspondence and communication materials.
• Prepare updates and prepare reports for funders and stakeholders.
• Develop memorandums, briefing notes, presentations, proposals, publications, and reports.
• Respond to general inquiries and provide direction to appropriate resources and information.
• Support contractual activities to ensure legal and financial requirements are met.
• Research related initiatives and ensure the team is provided with new and up to date information.
• Assist with purchases, obtain quotes, complete cheque requisitions, and handle invoicing.
• Compile data, statistics, and other information to inform decisions and reporting.
• Track all incoming calls and actions taken.
• Respond to telephone and electronic inquiries, direct inquiries to the appropriate person, screen calls, and determine priority level.
• Greet visitors, ascertain the nature of their business, and direct them to the appropriate person.
• Track members' issues and concerns, working with the team to ensure they are addressed.
• Ensure confidentiality and security of files.
• Follow policies and procedures.
• Perform other duties as assigned.

Skills

Customer service

Communication

Problem solving

Teamwork

Keyboarding

PowerPoint

Excel

Office software

Records management

Education

Ontario Secondary School Diploma

Certificate or Diploma in business administration

Tools

PowerPoint

Excel

Spreadsheets

Internet

Office equipment

Job description

EMPLOYMENT OPPORTUNITY

Administrative Assistant Niisoonag

Contact / Full-Time Position

The ADMINISTRATIVE ASSISTANT
is responsible for administrative support relating to the development and implementation of the Niisoonag Partnerships Residential School Project and Investigations and support for survivors, their families, and communities. The position will assist with planning, scheduling, documenting, and facilitating meetings, as well as assisting with other tasks such as developing briefing notes and memos, developing proposals, and contract procurement. Due to the sensitivity of this work, the Administrative Assistant should possess knowledge of the Residential School System and the impacts of intergenerational trauma and be able to perform work with compassion and professionalism.

DUTIES:

• Provide clerical administrative support to the team
• Coordinate and communicate with survivors, community leaders, and contractors to schedule interviews and videography.
• Responsible for logistics of meetings, including scheduling, travel, accommodations, meeting space, food and beverage arrangements, arranging for and setting up equipment, etc.
• Responsible for agendas and minutes of meetings.
• Develop and prepare correspondence and communication materials.
• Prepare updates and prepare reports for funders and stakeholders.
• Develop memorandums, briefing notes, presentations, proposals, publications, and reports.
• Respond to general inquiries and provide direction to appropriate resources and information.
• Support contractual activities to ensure legal and financial requirements are met.
• Research related initiatives and ensure the team is provided with new and up to date information.
• Assist with purchases, obtain quotes, complete cheque requisitions, and handle invoicing.
• Compile data, statistics, and other information to inform decisions and reporting.
• Track all incoming calls and actions taken.
• Respond to telephone and electronic inquiries, direct inquiries to the appropriate person, screen calls, and determine priority level.
• Greet visitors, ascertain the nature of their business, and direct them to the appropriate person.
• Track members' issues and concerns, working with the team to ensure they are addressed.
• Ensure confidentiality and security of files.
• Follow policies and procedures.
• Perform other duties as assigned.

QUALIFICATIONS:

• Ontario Secondary School Diploma (Grade 12)
• Certificate or Diploma in business administration or equivalent combination of education and experience
• Minimum of three years progressively responsible administrative experience
• Exceptional customer service skills
• Exceptional communication skills
• Exceptional problem solving skills
• Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet;
• Knowledge of effective office procedures
• Knowledge of basic accounting
• Knowledge of records management techniques
• Provide a current CPIC
• Experience in advanced keyboarding, word processing, and other computer applications such as PowerPoint, spreadsheets, internet
• Valid Ontario Driver’s License and own reliable transportation
• Proficiency with Excel, computer software and office equipment
• Ability to work as a team in a fast-paced environment

Other Requirements:

• Valid driver’s license with a clear driver’s abstract and reliable transportation.
• Clear Vulnerable Sector Check.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job, and you just might be the right candidate!

Qualified Serpent River First Nation members or Indigenous applicants

Attn: Human Resources – Administrative Assistant Nisoonag

195 Village Road, Cutler Ontario, P0P 1B0 Email: [e-mail]

By: November 6, 2026 by 4:00 pm