Travel Administrative Assistant

ConeTec Group; Vernon; On-site; CAD 40,000 - 55,000; Full time

Job summary

Geotech Drilling, a proud member of the ConeTec Group, is hiring an Administrative Assistant - Travel in Vernon, BC. You will support the Travel Coordinator with travel bookings, reporting, and expense data, while coordinating with field crews and project managers to ensure smooth operations.

The role demands exceptional organization, attention to detail, and the ability to manage multiple tasks in a fast-paced, project-driven environment.

Qualifications

• Administrative support experience in a project-driven environment.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities with discretion.

Responsibilities

• Manage travel requests and bookings for the Travel Coordinator.
• Prepare travel reports and expense data for budgeting.
• Coordinate communication among field crews, project managers, and offices.
• Support onboarding, scheduling, and general office tasks.

Skills

Organizational skills

Time-management

Communication

Independent & collaborative

Attention to detail

Microsoft Office

Access/Database familiarity

Education

Administrative Assistant Certificate

Business Administration Diploma

Project coordination experience

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Access

Teams

Job description

Company:Geotech Drilling

- A proud member of the ConeTec Group.

ABOUT THE COMPANY

Geotech Drilling is a leading provider of geotechnical, environmental, and exploration drilling services, headquartered in Prince George with offices in Vernon, Surrey, BC, Airdrie, and Leduc, AB. Operating one of Canada's largest fleets of state-of-the-art site investigation platforms, Geotech supports infrastructure, environmental, resource development, and construction projects across North America. As a proud member of the ConeTec Group, a global leader in geotechnical site investigation and in-situ testing, Geotech combines industry-leading drilling expertise with ConeTec's specialized testing capabilities, technical excellence, and global reach. Together, our team of more than 900 professionals works across field, office, laboratory, and research-based environments, driven by a shared commitment to safety, innovation, operational excellence, and professional growth. At Geotech and ConeTec, we believe that growth is not only about expanding our business, but also about investing in our people, strengthening our capabilities, and creating opportunities for employees to build rewarding and successful careers.

ROLE

The Administrative Assistant -Travel provides high-level administrative and organizational support to the Travel Coordinator, ensuring the efficient coordination of daily operations, projects, and communications within the division. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, project-driven environment.

Location: Vernon, BC

Key Responsibilities:

• Manage travel requests and travel bookings for the Travel Coordinator.
• Track flight, hotel and rental vehicle bookings using an internal Access database.
• Provide travel reports, travel summaries and expense data as requested.
• Reconciliation of the travel credit cards.
• Coordinate communication between field crews, project managers, and internal departments.
• Support onboarding activities, training coordination, and scheduling for division personnel.
• General filing, photocopying, scanning, ordering supplies, and maintaining office organization.
• Additional administrative duties, special projects, and support activities as required.

Professional Experience / Qualifications:

• Strong organizational, planning, and time-management skills.
• Exceptional attention to detail and ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Proven ability to prioritize multiple tasks and adapt to changing priorities.
• Self-motivated with the ability to work independently and collaboratively within a team environment.
• Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams).
• Experience coordinating projects, schedules, or administrative functions in a project-based environment is considered a strong asset.
• Experience in engineering, construction, geotechnical, drilling, or other industrial sectors is considered an asset.
• Professional demeanor with strong interpersonal and stakeholder relationship-building skills.
• Experience with document management systems and business software platforms is considered an asset.

Education:

• Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred.
• Post-secondary education in business administration, project coordination, or a related field is considered an asset.