Transaction Management Coordinator

CBRE HV; Toronto; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Group Retirement Program

Medical coverage

Dental coverage

Vision coverage

Life Insurance

Job summary

CBRE in Toronto is seeking a Transaction Management Coordinator to support the office's real estate transaction management team. You will handle client listings and voucher processing, and ensure compliance with local regulations for one office.

You will create files for executed listing and commission agreements, manage trust accounts for earnest monies, and assist with contingencies verifications. This role emphasizes accuracy, procedure-following, and close supervision.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for calculating simple figures such as percentages, discounts, and markups.

Responsibilities

• Prepare vouchers used to collect commissions due to the company and manage listing and deal files in compliance with Real Estate regulations.
• Create files for executed listing and commission agreements and complete checklists; distribute renewal information to sales professionals.
• Maintain property signs inventory; complete signage purchase orders and marketing budget forms.
• Assist with managing trust accounts for earnest monies; process deposits and issue checks per local rules.
• Obtain necessary verifications of contingencies to adhere to company revenue recognition policies.
• Follow existing procedures to solve straightforward problems with limited discretion.

Skills

Strong organizational skills

Communication skills

Basic math skills

Ability to follow routines

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

As a CBRE Transaction Management Coordinator, you will support the real estate transaction management team and be responsible for client listings and voucher processing for a single office.

This job is part of the Brokerage job function. They are responsible for the buying, selling, and letting of residential, office, and commercial properties on behalf of clients for occupation.

What You’ll Do:

• Prepare vouchers used to collect the commissions due to the company. Manage all listing and deal files in compliance with Real Estate regulations.
• Create files for all executed listing and commission agreements and complete checklists. Distribute listing renewal information to sales professionals.
• Maintain property signs inventory. Complete signage purchase orders, and marketing budget forms.
• Assist with managing the trust accounts for earnest monies. This includes processing deposits and issuing checks per local rules and requirements.
• Obtain necessary verifications of contingencies to adhere to company revenue recognition policies.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

The posting is for an existing vacancy with the organization.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Transaction Management Coordinator role is between $75,000 annually and $85,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.

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