Office Administrator & Receptionist

Bay Street HR; Toronto; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Canada Life benefits after probation

Health, Dental, Vision, Life, AD&D

Employee Assistance Program

On-site kitchen

Job summary

Hybrid Financial Ltd., a fast-growing financial services company in downtown Toronto, is seeking a reliable Office Administrator. You will be the first point of contact, ensuring smooth office operations and delivering excellent customer service.

The role includes reception duties, file and data entry, coordinating meetings, managing supplies, and supporting leadership with special projects. Proficiency in MS Office and Zoom is required; college or university degree preferred; compensation is

Qualifications

• High school diploma or equivalent is required.
• Experience as receptionist or office administrator is preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Proficient in Microsoft Office and Zoom.
• Ability to multitask and prioritize tasks.
• Professional appearance and demeanor.
• Ability to work independently and solve problems.

Responsibilities

• Reception Duties: greet visitors, answer calls, manage mail, coordinate appointments.
• Office Administration: maintain a clean office, manage supplies, coordinate with vendors, data entry, filing, photocopying, plan events, maintain equipment.
• General Support: provide admin support and assist with special projects as needed.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Interpersonal skills

Problem-solving

Independent work

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Zoom

Job description

Administration 3000 Full Time Toronto, ON $45,000 - $55,000 CAD per year

We are a fast-growing financial services company at the forefront of innovation, providing tailored solutions though our proprietary SaaS platform. Based in downtown Toronto, Hybrid Financial helps asset managers expand their reach and build stronger relationships with financial advisors across North America. You can learn more about us by visiting our website at https://hybridfinancial.com.

Job Overview

We are seeking a reliable, organized and self-motivated Office Administrator to join our team. The ideal candidate will be the first point of contact for our company, providing exceptional customer service and ensuring the smooth operation of our office. This role requires a proactive individual with strong multitasking abilities and a keen eye for detail.

Key Responsibilities

Reception Duties

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming phone calls, emails, and enquiries.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate appointments and meetings.

Office Administration

• Maintain a clean and organized office environment on a daily basis.
• Manage and order office supplies, ensuring the office is fully stocked at all times.
• Coordinate with vendors and service providers as needed.
• Assist with basic administrative tasks, such as data entry, filing, and photocopying.
• Assist with the planning of company events.
• Maintain office equipment.

General Support

• Provide general administrative support to staff as needed.
• Assist with special projects and other administrative duties as required.

Qualifications & Skills

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Proven experience as a receptionist, office administrator, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
• Ability to multitask and prioritize tasks effectively.
• Professional appearance and demeanor.
• Ability to work independently.
• Strong problem-solving skills.

Why Join Us?

• Be part of a growing and innovative financial technology company.
• Collaborate directly with leadership, sales, and technical teams.
• Competitive compensation package with Access to a comprehensive benefits package through Canada Life following probation, covering Health, Dental, Vision, Life, AD&D, and an Employee Assistance Program.
• A conveniently located office at Bay & Wellington – with a kitchen stocked for your healthy snack and caffeine cravings