Theatre Sales & Marketing Assistant

Professional Association of Canadian Theatres (PACT); Ottawa; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health & welfare benefits

401(k) retirement plan

Vacation and holiday pay

Job summary

The John Gore Organization is seeking a Sales & Marketing Assistant to support revenue-generating initiatives for Broadway Across Canada. You will provide research, reporting, financial, and administrative support to the Sales & Marketing team, ensuring campaign alignment and efficient execution.

Responsibilities include partnership research, prospect tracking, pitch materials, accounts payable processing, and budget reporting, with opportunities to engage across departments and campaigns.

Qualifications

• Post-secondary education in arts administration, business, marketing, communications, or a related field (or equivalent experience).
• Strong research, organizational, and administrative skills.
• Excellent written and verbal communication abilities.
• High level of attention to detail and accuracy, particularly with financial documentation.
• Proficiency with Microsoft 365; CRM or ticketing system experience an asset.
• Interest in the performing arts and cultural sector.

Responsibilities

• Sales & Partnership Support: Conduct research to identify prospective partners, sponsors, and collaborators aligned with the organization’s objectives.
• Maintain and update prospect lists, contact databases, and sales tracking documents.
• Assist with the preparation of pitch materials, proposals, presentations, and reports.
• Support relationship management by tracking outreach, follow-ups, and business activity.
• Support the Group Sales department with booking and assistant group client reservations.
• Financial & Administrative Support: Process accounts payable, including invoice tracking, coding, and submission.
• Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships.
• Maintain organized filing systems for contracts, invoices, and agreements.
• Media Monitoring & Reporting: Monitor media coverage and track promotional activity.
• Marketing Support: Assist with social posts, artwork for emails and social, and grassroots promotions.
• General Coordination: Schedule, prepare for meetings, and liaise with Marketing, Finance, and Operations.

Skills

Research skills

Organizational skills

Administrative skills

Written communication

Verbal communication

Microsoft 365

Education

Post-secondary education in arts administration, business, marketing, or related field

Tools

CRM experience

Ticketing system experience

Job description

The John Gore Organization is seeking a Sales & Marketing Assistant to support revenue-generating initiatives for Broadway Across Canada. You will provide research, reporting, financial, and administrative support to the Sales & Marketing team, ensuring campaign alignment and efficient execution.

Responsibilities include partnership research, prospect tracking, pitch materials, accounts payable processing, and budget reporting, with opportunities to engage across departments and campaigns.