Sales and Marketing Assistant

Broadway Across America; Ottawa; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Vacation and Holiday Pay

Health & Welfare benefits

401(k) retirement plan

Job summary

The John Gore Organization is seeking a Sales & Marketing Assistant to support revenue-generating campaigns for Broadway Across Canada. You will assist with research, reporting, financial tasks, and administrative support across the Sales & Partnerships team to ensure smooth campaign execution and cross-department alignment.

The role involves monitoring media, supporting marketing initiatives, and coordinating with internal teams to drive audience growth and ticket revenue in a dynamic

Qualifications

• Post-secondary education in arts administration, business, marketing, or communications.
• Strong research, organizational, and administrative skills.
• Excellent written and verbal communication abilities.
• High level of attention to detail and accuracy, particularly with financial documentation.
• Proficiency with Microsoft 365; CRM or ticketing system experience an asset.
• Interest in the performing arts and cultural sector.

Responsibilities

• Sales & Partnership Support: research prospective partners, sponsors, and collaborators; update prospect lists; assist with pitch materials and reports; track outreach and activity; support group reservations.
• Financial & Administrative Support: process accounts payable; assist with budgets and financial reporting; maintain filing systems for contracts and invoices.
• Media Monitoring & Reporting: monitor media coverage and press mentions; organize press files; track promotions and post-campaign reporting.
• Marketing Support: create organic social posts; assist with artwork for social and emails; support grassroots promotions; help execute campaigns.
• General Coordination: schedule meetings, prepare notes, coordinate with Marketing, Finance, and Operations; provide admin support for revenue-generating activities.

Job description

THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

$50,000.00/annually

FLSA Status: Exempt

Summary

The Sales & Marketing Assistant supports the development and execution of revenue-generating sales and marketing initiatives that drive audience growth, ticket revenue, and brand visibility for Broadway Across Canada. This role provides research, reporting, financial, and administrative support to the Sales & Marketing team, ensuring efficient campaign execution, accurate tracking of sales activity, and alignment across departments.

Duties And Responsibilities

Sales & Partnership Support

• Conduct research to identify prospective partners, sponsors, and collaborators aligned with the organization’s business objectives
• Maintain and update prospect lists, contact databases, and sales tracking documents
• Assist with the preparation of pitch materials, proposals, presentations, and reports
• Support relationship management by tracking outreach, follow-ups, and business activity
• Support the Group Sales department with booking and assistant group client reservations

Financial & Administrative Support

• Process accounts payable, including invoice tracking, coding, and submission in accordance with internal procedures
• Assist with budget tracking, expense reconciliation, and financial reporting related to sales and partnerships
• Maintain organized digital and physical filing systems for contracts, invoices, and agreements

Media Monitoring & Reporting

• Monitor media coverage, press mentions, influencer coverage and industry news related to the organization and its partners
• Maintain organized digital files for press coverage
• Track promotional activity and support post-campaign reporting

Marketing Support

• Assist with creation of organic social media posts for various social channels
• Assist with artwork preparation for social, eblasts and other correspondence
• Assist with grassroots promotions for various shows
• Support the planning, proofing and execution of email, digital, social media and grassroots marketing campaigns

General Coordination

• Support scheduling, meeting preparation, and note-taking for the Sales and Partnerships team.
• Liaise with internal departments such as Marketing, Finance, and Operations to ensure smooth information flow.
• Provide general administrative support as required to support revenue-generating activities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Cooperation
  • Establishes and maintains effective relationships
  • Active listener
  • Offers assistance and support to co-workers
  • Works cooperatively in group situations
• Adaptability
  • Able to work around unexpected changes of circumstance or workload
  • Modifies a planned course of action based on new circumstances
  • Changes communication style to achieve the best results
• Functional Competencies (these are specific to the job family and may be technical in nature)
  • Looks for ways to improve and promote quality
  • Demonstrates accuracy and thoroughness
  • Learn how the business operates across all departments to evaluate tasks strategically and anticipate their effect on the overall customer experience and business result.
  • Attains a high level of attention to detail and accuracy
• Team Orientation
  • Fosters team cooperation
  • Understands team roles and responsibilities
  • Supports group problem solving

Qualifications Aka KSAOs

• Post-secondary education in arts administration, business, marketing, communications, or a related field (or equivalent experience)
• Strong research, organizational, and administrative skills
• Excellent written and verbal communication abilities
• High level of attention to detail and accuracy, particularly with financial documentation
• Proficiency with Microsoft 365; CRM or ticketing system experience an asset
• Interest in the performing arts and cultural sector

Personal Attributes

• Highly organized and able to manage multiple priorities
• Proactive, curious, and comfortable working with data and research
• Discreet and professional when handling confidential information
• Collaborative team player with a positive, solutions-focused approach

Physical Demands

Required: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:

• Lift up to 25 lbs. from time to time

Work Environment

Duties: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:

• Professional office setting with frequent interactions with staff and visitors.

Acknowledgement

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.

EQUAL EMPLOYMENT OPPORTUNITY

The John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The John Gore Organization’s recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.