Studio Operations & Marketing Coordinator

DIALOG; Ottawa; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Parental leave top-up

RRSP matching

Medical and dental benefits

Discounted memberships

Holiday time off and Vacation Buy-Up

Professional memberships reimbursed

Job summary

DIALOG in Ottawa is seeking an energetic Administrative & Marketing Support professional to back leadership and the studio. You will manage calendars, travel, expenses, timesheets, licensing, and serve as the primary contact for employees, clients and visitors.

Support marketing, proposals and events; draft and format content; maintain CRM and records; collaborate with People & Culture and IT for onboarding; ensure smooth operations and a positive workplace.

Qualifications

• Minimum of three years' administrative or marketing support experience working with company leaders.
• Graduate of a post-secondary administrative, business, communication or related program preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) with SharePoint a plus.
• Experience delivering exceptional and professional client services.
• Excellent spoken and written communication skills.

Responsibilities

• Provide administrative support to leadership, including calendar management, travel coordination, expense reporting, timesheets, and licensing administration.
• Serve as the primary point of contact for employees, clients, and visitors, creating a welcoming and professional workplace experience.
• Oversee day-to-day studio operations, ensuring meeting rooms and spaces are organized and presentation-ready.
• Coordinate workspace assignments, office moves and related arrangements.
• Manage office supplies and inventory and coordinate facilities services and security access.
• Support marketing, business development and proposals for the Ottawa studio and practice groups.
• Draft, edit, proofread, and format proposal and marketing content and coordinate events and client activities.

Skills

Microsoft Office

Adobe InDesign

Client service

Communication

Education

Post-secondary education

Tools

CRM platforms

SharePoint

Job description

DIALOG in Ottawa is seeking an energetic Administrative & Marketing Support professional to back leadership and the studio. You will manage calendars, travel, expenses, timesheets, licensing, and serve as the primary contact for employees, clients and visitors.

Support marketing, proposals and events; draft and format content; maintain CRM and records; collaborate with People & Culture and IT for onboarding; ensure smooth operations and a positive workplace.