Administrative Assistant

Royal Theatre of Bachmania Ltd.; North Saanich; On-site; CAD 31,822 - 45,323; Full time

Job summary

A vibrant performing arts organization in Canada is seeking an Administrative Assistant to support day-to-day operations. Responsibilities include managing executive calendars, coordinating communications with performers and clients, and assisting with social media management. The ideal candidate has a high school diploma and at least one year of administrative experience, preferably in the performing arts. The position offers a full-time role with a wage of $28/hr and emphasizes a collaborative environment.

Qualifications

• Minimum 1 year of experience in an administrative or office support role.
• Preference for candidates with experience in the performing arts or marketing.

Responsibilities

• Manage executive calendars and schedule appointments.
• Coordinate communications with various stakeholders.
• Assist with social media management and content planning.
• Organize production documents and maintain records.

Skills

Organizational skills

Time management skills

Communication skills

Proficiency in Microsoft Office

Basic knowledge of social media

Education

High school diploma

Job description

Volunteer Experience · Work Experience · Work & Career

• NOC Job Code/Title: NOC 13110 - Administrative Assistant

Business Name: Royal Theatre of Bachmania Ltd.

Operating Name: Royal Theatre of Bachmania ("RTOBM")

Terms of Employment: Permanent, Full-Time (35 hours per week)

Language of Work: English

Wage: $28/hr

Join Our Team at RTOBM

Royal Theatre of Bachmania (RTOBM) is a dynamic performing arts organization. We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support our day-to-day operations and contribute to the smooth coordination of performances and events.

If you have a passion for administrative work and enjoy working in a creative environment, we would love to hear from you.

Key Responsibilities

• Manage executive calendars, including scheduling, performances, meetings, and appointments
• Coordinate communications with performers, musicians, vendors, and clients
• Arrange travel itineraries and accommodation bookings for executives
• Assist with the coordination and scheduling of rehearsals, auditions, and performances
• Support social media management (e.g., Facebook, Instagram, website), including content planning, posting, and basic engagement tracking
• Maintain and organize digital and physical files, including production documents, contracts, and company records
• Prepare correspondence, reports, meeting agendas, and minutes
• Assist with marketing and promotional initiatives, including event listings, newsletters, and audience outreach
• Order office and production supplies and maintain inventory levels
• Coordinate logistics for projects and events, liaising with external partners
• Assist with basic bookkeeping tasks, including organizing receipts, tracking expenses, and maintaining financial records

Employment Requirements

• Education: Completion of secondary school (high school diploma required)
• Experience: At least 1 year of experience in an administrative, clerical, or office support role is required. Preference will be given to those with experience in the performing arts or creative industries, as well as marketing.

Preferred Skills and Qualifications

• Strong organizational and time management skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced, event-driven environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Basic knowledge of social media platforms and content coordination
• Positive attitude, adaptability, and willingness to support a collaborative team
• Creative mindset with an appreciation for marketing and audience engagement

How to Apply

Interested candidates should submit their cover letter and resume by emailing [e-mail]

We are an equal opportunity employer and welcome applications from everyone. We especially encourage people from groups that are often underrepresented — such as youth, Indigenous peoples, newcomers, and people with disabilities — to apply. We value different backgrounds and believe diversity makes our team stronger.

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