Temporary Records & Administrative Support Specialist

Strathcona County; Sherwood Park; On-site; CAD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary and benefits

Extended health and dental coverage

Health and wellness spending account

Life and disability insurance

Retirement and pension programs

Earned day off program

Employee and family assistance program

Job summary

Strathcona County is seeking an Administrative Support Assistant to provide administrative and operational support with a focus on records management, archiving, document control, and file organization.

This 1 temporary full-time position up to 9 months involves supporting paper and electronic filing projects, SharePoint cleanup, and retention activities, plus general HR Operations support and reception coverage.

Qualifications

• Minimum of three years related administrative support experience, preferably with records management.
• Experience organizing and maintaining paper and electronic records.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Organize, sort, scan, archive, and maintain paper and electronic records.
• Review files for accuracy, completeness, duplication, and correct classification.
• Support records retention, off-site storage, and disposal activities.
• Maintain filing systems for easy retrieval.
• Assist with organizing SharePoint sites, folders, and libraries.
• Update file naming conventions, metadata, and folder structures.
• Provide administrative support to HR Operations and teams, including data entry and meetings.
• Provide reception coverage and respond to routine inquiries by phone, email, and in person.

Skills

Microsoft 365 applications

Attention to detail

Organizational skills

Communication skills

Independent work

Education

High school diploma

Administrative Assistant certificate or records management coursework

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Strathcona County is seeking an Administrative Support Assistant to provide administrative and operational support with a focus on records management, archiving, document control, and file organization.

This 1 temporary full-time position up to 9 months involves supporting paper and electronic filing projects, SharePoint cleanup, and retention activities, plus general HR Operations support and reception coverage.