Department Time and Absence Administrator

Strathcona County; Sherwood Park; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Extended health and dental coverage

Health and wellness spending account

Life and disability insurance

Retirement and pension programs

Earned day off program

Employee and family assistance program

Job summary

Strathcona County is seeking a Time and Absence Administrator to ensure accurate payroll processing and HR support within the Utilities Department. The role requires handling time entries in Oracle, absence management, and detailed accrual audits per union agreements and policies.

Ideal candidates have a post-secondary certificate or diploma and at least 5 years of related experience, with strong Excel and HRIS skills.

Qualifications

• Post secondary certificate or diploma with minimum 5 years related experience.
• Experience in a unionized environment preferred with ability to interpret agreements.
• Payroll Compliance Professional (PCP) or working towards is an asset.
• Strong computer skills with HRIS (Oracle), SharePoint, Excel.
• Process oriented with attention to detail under deadlines.
• Ability to handle confidential information with integrity.

Responsibilities

• Act as subject matter expert for payroll including time entry in Oracle.
• Process timecards, absences, and payroll approvals within deadlines.
• Provide guidance on time entry rules, hours, leave, holidays, and related policies.
• Support absence processes including complex absence scenarios.
• Audit vacation, sick, and other leave accruals for accuracy per policies and agreements.
• Coordinate with HR partners to support absence, vacations, and leaves.

Skills

Payroll administration

Attention to detail

Communication

Time management

Education

Post-secondary certificate or diploma

Tools

Oracle HRIS

SharePoint

Excel

MS Office 365

Job description

Do you thrive in a fast-paced environment and enjoy keeping people, processes, and priorities on track? Working within the Utilities Department, the Time and Absence Administrator is responsible for ensuring payroll-related functions are processed accurately and in accordance with federal and provincial legislation, union collective agreements, and corporate policies and procedures. This position also plays an integral role in supporting the department’s human resource functions and ensuring corporate and departmental policies and procedures are consistently followed.

This posting is for 1 temporary full-time position up to 9 months

Key Responsibilities:

• Subject matter expert for payroll functions including the input of time entry information into the Corporate Payroll system (Oracle)
• Work within Oracle to complete timecards, absences, scheduled processes, and ensuring all approvals are complete for payroll submission and deadlines
• Work closely with department employees and line leaders to provide advice, guidance, and training on time entry rules, guidelines and processes that includes hours of work, breaks, earned day off program, management flex time, extra time/overtime, on call/call back, paid/unpaid leaves, statutory and non-statutory paid holidays, etc.
• Provide support and guidance on absence processes including complex absence scenarios
• Maintain, process and audit vacation accruals, sick accruals, and other leave accruals (e.g. overtime and lieu days) to ensure accuracy to guidelines and the Collective Agreement
• Liaise with HR Business Partners, Disability Management, Benefits, Payroll, and departmental staff to support all absence processes, vacations and leaves (e.g. illness, maternity/paternity, special, compassionate, long-term disability, unpaid LOA, etc.)
• Administrative and records management to ensure accurate audit requirements

Qualificationsand Skills:

• Post secondary Certificate in a related field (Diploma preferred) with a minimum of 5 years related experience
• Experience in a unionized environment is preferred, with the ability to interpret and administer union agreements (AUPE) and classified (non-union) handbook and guidelines while following labour laws and policies
• Payroll Compliance Professional (PCP) or working towards would be an asset
• Strong computer skills and technical aptitude to operate in multiple systems including HRIS (Oracle), SharePoint, Microsoft Office 365 (Excel)
• Process oriented, able to prioritize as well as manage detailed work within tight deadlines while maintaining meticulous attention to detail
• Ability to handle confidential information with integrity and professionalism
• Excellent verbal and written communication skills
• Foster positive and collaborative relationships across diverse work groups and internal partners
• Use critical thinking to anticipate potential issues and be resourceful in finding solutions using sound judgement
• Ability to work in a fast-paced environment with frequent interruptions and shifting priorities

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.