Administrative Support Assistant, HR

Strathcona County; Sherwood Park; On-site; CAD 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary and benefits

Extended health and dental coverage

Health and wellness spending account

Life and disability insurance

Retirement and pension programs

Earned day off program

Employee and family assistance program

Job summary

Strathcona County is seeking an Administrative Support Assistant to provide administrative and operational support with a focus on records management, archiving, document control, and file organization.

This 1 temporary full-time position up to 9 months involves supporting paper and electronic filing projects, SharePoint cleanup, and retention activities, plus general HR Operations support and reception coverage.

Qualifications

• Minimum of three years related administrative support experience, preferably with records management.
• Experience organizing and maintaining paper and electronic records.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Organize, sort, scan, archive, and maintain paper and electronic records.
• Review files for accuracy, completeness, duplication, and correct classification.
• Support records retention, off-site storage, and disposal activities.
• Maintain filing systems for easy retrieval.
• Assist with organizing SharePoint sites, folders, and libraries.
• Update file naming conventions, metadata, and folder structures.
• Provide administrative support to HR Operations and teams, including data entry and meetings.
• Provide reception coverage and respond to routine inquiries by phone, email, and in person.

Skills

Microsoft 365 applications

Attention to detail

Organizational skills

Communication skills

Independent work

Education

High school diploma

Administrative Assistant certificate or records management coursework

Tools

Outlook

Word

Excel

Teams

SharePoint

Job description

Are you highly organized, detail-oriented, and someone who enjoys bringing order to information and processes?

The Human Resources department is looking for an Administrative Support Assistant to provide administrative and operational support, with a primary focus on records management, archiving, document control, and file organization.

In this role, you will support paper and electronic filing projects, SharePoint cleanup, and document retention activities to ensure information is accurate, accessible, and maintained in accordance with records management requirements. You will also provide general administrative support to the HR Operations team and assist with reception coverage as required

This posting is for 1 temporary full-time position up to 9 months

Key Responsibilities:

• Organize, sort, scan, archive, and maintain paper and electronic records
• Review files for accuracy, completeness, duplication, and appropriate classification
• Support records retention, off-site storage, and disposal activities in accordance with corporate records management requirements
• Maintain organized filing systems to ensure records can be easily located and retrieved
• Assist with organizing and restructuring SharePoint sites, folders, and document libraries
• Review and update file naming conventions, metadata, and folder structures
• Identify records that may be redundant, outdated, or ready for archiving, seeking guidance as required
• Provide administrative support to the HR Operations and administrative teams, including data entry, document production, meeting preparation, and records tracking
• Provide reception coverage and respond to routine inquiries by phone, email, and in person
• Direct visitors and inquiries to the appropriate staff member and receive and distribute mail, courier packages, and department deliveries

Qualificationsand Skills:

• High school diploma
• Administrative Assistant certificate, records management coursework, or related administrative training is considered an asset
• Minimum of three years of related administrative support experience, preferably involving records management, filing systems, or document control
• Experience organizing and maintaining paper and electronic records
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
• Strong organizational skills with excellent attention to detail and accuracy
• Ability to follow records retention and document management processes and procedures
• Strong written and verbal communication skills
• Ability to work independently, exercise sound judgment, and manage multiple priorities
• Excellent customer service and interpersonal skills
• Ability to handle confidential and sensitive information with discretion
• Ability to occasionally lift and move file boxes and archived records

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada’s most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, collaboration, and accountability.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package, which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off program
  • Employee and family assistance program
• Commitment to employee development, through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.