Temporary Executive Admin & Front Desk Coordinator

TDS Personnel; Toronto; On-site; CAD 36,000 - 48,000; Part time

Job summary

Our client in North York is seeking an Administrative Assistant to join their team on a temporary basis for at least four months. You will be the face of the office at the front desk, welcoming high-level visitors while providing essential administrative support behind the scenes.

You will manage and coordinate calendars for VPs, schedule meetings, calls, and appointments while protecting their time. Organize meetings, greet executives, handle mail, and support expense reporting with strong

Qualifications

• Previous administrative experience in a fast-paced, high-traffic environment.
• Ability to support multiple executives and manage expectations.
• Strong written and verbal communication with keen attention to detail.

Responsibilities

• Manage and coordinate calendars for VPs, schedule meetings and appointments.
• Be the first point of contact for the office; greet senior executives, clients and partners.
• Set up and coordinate internal and external meetings, including agendas, room bookings and catering.
• Assist with expense reporting and tracking for the VP.
• Maintain organized digital files and handle clerical tasks such as scanning and archiving.

Skills

Calendar management

Executive support

Front desk hosting

Communication

Job description

Our client in North York is seeking an Administrative Assistant to join their team on a temporary basis for at least four months. You will be the face of the office at the front desk, welcoming high-level visitors while providing essential administrative support behind the scenes.

You will manage and coordinate calendars for VPs, schedule meetings, calls, and appointments while protecting their time. Organize meetings, greet executives, handle mail, and support expense reporting with strong