Administrative Assistant

TDS Personnel; Toronto; On-site; CAD 36,000 - 48,000; Part time

Job summary

Our client in North York is seeking an Administrative Assistant to join their team on a temporary basis for at least four months. You will be the face of the office at the front desk, welcoming high-level visitors while providing essential administrative support behind the scenes.

You will manage and coordinate calendars for VPs, schedule meetings, calls, and appointments while protecting their time. Organize meetings, greet executives, handle mail, and support expense reporting with strong

Qualifications

• Previous administrative experience in a fast-paced, high-traffic environment.
• Ability to support multiple executives and manage expectations.
• Strong written and verbal communication with keen attention to detail.

Responsibilities

• Manage and coordinate calendars for VPs, schedule meetings and appointments.
• Be the first point of contact for the office; greet senior executives, clients and partners.
• Set up and coordinate internal and external meetings, including agendas, room bookings and catering.
• Assist with expense reporting and tracking for the VP.
• Maintain organized digital files and handle clerical tasks such as scanning and archiving.

Skills

Calendar management

Executive support

Front desk hosting

Communication

Job description

Our client is seeking located in North York is seeking an Administrative Assistant to join their team on temporary basis for a minimum of four months. In this role, you will be the face of the office, sitting at the front desk reception to welcome high-level visitors while providing essential administrative support behind the scenes.

Primary Responsibilities

• Manage and coordinate calendars for the VPs), scheduling meetings, calls, and appointments while protecting their time.
• Act as the first point of contact for the office. Meet, greet, and host senior executives, clients, and partners. Manage incoming mail, couriers, and central communications
• Setup and coordinate internal and external meetings, including handling agendas, room bookings, and catering.
• Assist with expense reporting and tracking for the VP.
• Maintain organized digital files, manage document routing via platforms like DocuSign, and handle everyday clerical tasks (scanning, archiving, office errands).

Qualifications

• Comfortable and highly professional in a high-traffic environment; exceptional at hosting and greeting senior leadership.
• Previous administrative experience with demonstrated ability to support multiple executives.
• Ability to manage daily tasks, anticipate business needs, and successfully keep multiple calendars aligned.
• Excellent written and verbal communication skills with a keen attention to detail.
• A "roll up your sleeves" attitude—happy to jump into administrative tasks or front-of-house needs with equal enthusiasm.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process