Executive Assistant

Quantum Management Services Ltd.; Toronto; On-site; CAD 90,000 - 100,000; Full time

Job summary

Quantum Management Services Ltd. in Toronto is seeking an experienced Executive Assistant to provide dedicated support to a C-suite executive.

This 12-month contract role offers exposure to high-level corporate operations and a fast-paced environment. You will manage complex calendars, coordinate meetings, and arrange domestic and international travel while preparing presentations, reports, and confidential communications.

Qualifications

• Minimum 3 years of corporate Executive Assistant experience, with C-suite exposure.
• Exceptional organizational and calendar management skills.
• Proficient in MS Office with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide high-level executive support to a senior C-suite executive.
• Manage complex, changing calendars and coordinate meetings.
• Arrange domestic and international travel and itineraries.
• Prepare presentations, reports, and business documents.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Interpersonal skills

Organizational skills

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Position: Executive Assistant
Location: Downtown Toronto (On-Site)
Compensation: $90,000 - $100,000
Job Type: 12-month contract
Posting Type: Open vacancy

Are you an experienced Executive Assistant ready to take your support experience to the C-suite level? Or perhaps you're looking for your next opportunity and ready to make an immediate impact? This 12-month contract is an excellent opportunity to join a well-established organization and gain valuable experience supporting at the highest level.

Our client is seeking a polished, personable and highly organized Executive Assistant to provide dedicated support to a C-suite executive. This is a great opportunity for someone who genuinely enjoys executive support, thrives in a fast-paced corporate environment and is ready to step into a trusted and highly visible role.

What You'll Be Doing

• Provide dedicated, high-level executive support to a senior C-suite executive
• Manage a complex and frequently changing calendar, coordinating internal and external meetings and proactively resolving scheduling conflicts
• Coordinate meetings, prepare agendas and materials, manage logistics and ensure the executive is well-prepared for upcoming commitments
• Arrange domestic and international travel, accommodations and detailed itineraries
• Draft, proofread and format correspondence, presentations, reports, memos and other business documents
• Handle confidential and sensitive information with a high degree of professionalism and discretion

What We’re Looking For

• Minimum 3 years of corporate Executive Assistant experience, including demonstrated experience supporting C-suite or senior executive leadership
• Exceptional organizational and calendar management skills, with the ability to manage competing and changing priorities
• A polished, professional and personable approach with strong interpersonal skills
• Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint