Executive Assistant

HR Associates; Toronto; On-site; CAD 52,000 - 80,000; Full time

Job summary

HR Associates is seeking an Executive Assistant for a 6-month assignment to provide high-level executive and administrative support to senior leadership. You will manage calendars, schedule meetings and events, and prepare correspondence, reports, presentations and briefing materials.

You will also assist with project coordination, track action items, support budget and financial administration, coordinate administrative activities and contribute to process improvements that enhance

Qualifications

• 3+ years of executive support to VP/Director/CEO.
• Experience supporting multiple managers in a professional office environment.
• Experience coordinating meetings, events, and administrative activities.
• Ability to work under pressure to meet deadlines with strong prioritization.
• Tech-savvy with strong writing and analytical skills.
• Strong critical thinking, discretion, and initiative with internal/external stakeholders.
• Excellent multi-tasking abilities and adaptability.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Manage calendars and coordinate meetings and events for senior leaders.
• Prepare correspondence, reports, presentations and briefing materials.
• Support the flow of information between internal and external stakeholders.
• Assist with project coordination and track action items.
• Support budget and financial administration.
• Coordinate administrative activities and contribute to process improvements.

Skills

Executive support

Calendar management

Meeting coordination

Time management

MS Office

Communication skills

Analytical skills

Discretion

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Executive Assistant

Our client in the public or broader public sector is seeking a highly skilled Executive Assistant for a 6-month assignment.

This is a hands-on coordination role that will provide high-level executive and administrative support to senior leadership and ensure the smooth operation of day-to-day activities. In this role, you will manage calendars, schedule and coordinate meetings and events, prepare correspondence, reports, presentations and briefing materials, and support the efficient flow of information between internal and external stakeholders.

You will also assist with project coordination, track action items, support budget and financial administration, coordinate administrative activities and contribute to process improvements that enhance organizational efficiency.

Qualifications

• You have 3+ years of experience providing executive support to a Vice President, Director and/or a CEO;
• You have experience supporting multiple managers or senior leaders in a professional office environment;
• You have experience coordinating meetings, events and administrative activities;
• You work well under pressure to meet frequent and competing deadlines, and you effectively prioritize activities and objectives;
• You are extremely tech savvy and have superior writing and analytical skills;
• You have good critical thinking and problem-solving abilities and can demonstrate discretion, judgment, and initiative in dealing with internal/external communities;
• You are a skilled multi-tasker; picking up and dropping tasks on a moment's notice does not fluster you;
• You have strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook and Teams;
• Previous experience working with Ontario Public Service is an asset.

Value of Interim Opportunities

• Exposure to complex, high-impact work within respected public-sector organizations.
• Opportunity to apply your expertise in meaningful, purpose-driven assignments.
• Expand your professional network and skills.
• Flexibility to stay active between permanent opportunities.
• Ideal for professionals seeking project-based work or transitioning between roles.

If you require an accessibility accommodation during the recruitment process, please call 416-237-1500 x.235.