Technical Records Administrator

Porter Airlines Inc.; Toronto, Quebec; On-site; CAD 45,000 - 60,000; Full time

Job summary

Porter Airlines Inc. is seeking an administrative support professional to assist the Technical Records team under the Maintenance Planning supervisor. The role focuses on accurate data entry and record-keeping for aircraft journey logs, line defects, and heavy workpacks.

Responsibilities include filing, scanning, and updating records while maintaining high safety standards and supporting the SMS program. Collaboration with several departments and task variety are expected.

Qualifications

• High degree of accuracy and attention to detail.
• Ability to work in a team environment.
• Must be able to obtain and hold all required security clearances.
• Experience working with aircraft technical records is preferred.
• Experience with RAAS Maintenance Software and/or AMOS would be an advantage.

Responsibilities

• Enter all technical data into the planning and records database, including aircraft journey log details.
• Enter details from Heavy Workpacks and AWCs into the system.
• Ensure all component replacements are recorded accurately with ATA details.
• Scan and upload documents; file and store hard copies.
• Report incomplete or inaccurate records to the appropriate departments and track corrections.
• APU Time updates hours/cycles.
• Actively participate in Porter’s Safety Management System (SMS).
• Other duties/tasks as assigned.

Skills

Attention to detail

Teamwork

Security clearance

Tools

RAAS Maintenance Software

AMOS

Job description

Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team.

Duties & Responsibilities

• Enter all technical data into the approved planning and records database including but not limited to:
  • Entering details from the aircraft journey log pages including overnight maintenance and line defects.
  • Entering details from the aircraft Heavy Workpacks by entering all details from AWCs.
  • Ensuring all component replacements are completed with correct details.
  • Ensuring all technical details are entered accurately including with correct ATA details.
  • Reporting to appropriate departments for incomplete or inaccurate records, follow-up tracking for corrections and recording of all issues.
  • APU Time updates Hours/Cycles.
  • Scanning and uploading documents.
• Filing and storage of all technical data hard copies.
• Actively participate in Porter’s Safety Management System (SMS) including, reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy.
• Other duties/tasks as assigned.

Behavioural Competencies

• Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others.

• Teamwork: Working collaboratively with others to achieve organizational goals.

• Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers).

• Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise.

• Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards.

• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Qualifications

• High degree of accuracy and attention to detail
• Ability to work in a team environment.
• Must be able to obtain and hold all required security clearances.
• Experience working with aircraft technical records is preferred.
• Experience working with RAAS Maintenance Software and/or AMOS would be an advantage.