Technical Records Administrator

Chartright Air Group; Mississauga; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

RRSP/DPSP matching

Job summary

Chartright Air Group, a leading private aviation services provider in Canada, seeks a Technical Records Administrator (Contract) in Mississauga. You will manage aircraft maintenance records, ensuring accuracy and regulatory readiness across logs, work orders, and packages.

You will collaborate with Maintenance, Planning, and Quality teams to resolve discrepancies, support acquisitions, and drive improving record-keeping processes within a fast-paced environment.

Qualifications

• A minimum of one to three years’ administration experience.
• Aircraft Technical Records experience or related experience is preferred.
• Familiarity with aviation regulatory compliance requirements (CAR 605.92, CAR 573.15) is an asset.
• Able to learn internal systems and technology tools.
• Proficiency in MS Office, especially Excel.

Responsibilities

• Process daily aircraft records, including technical logs, work orders, and task cards.
• Maintain accurate aircraft, engine, component, and maintenance tracking records.
• Review technical documentation to identify discrepancies and required corrections.
• Coordinate with Maintenance, Quality, Planning, and Technical Records to resolve issues.
• Manage collection, organization, retention, and retrieval of technical records.
• Support acquisitions, transitions, and fleet changes through records coordination.
• Monitor data quality and recommend process improvements.
• Record and maintain operational data related to maintenance.

Skills

Aircraft Records experience

Administration experience

MS Office / Excel

Regulatory familiarity (CAR 605.92, G

Job description

Join a Team That’s Going Places.

Chartright Air Group is an innovator within the Canadian aviation industry, offering tailored private jet charter, turn-key aircraft management, aircraft maintenance and FBO services. Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada.

For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of enthusiastic aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated.

Role Overview

As a Technical Records Administrator (Contract), you will play a key role in maintaining the accuracy, integrity, and organization of aircraft maintenance records. You will be responsible for reviewing, processing, and auditing technical documentation to ensure records are complete, compliant, and ready for archiving. Working closely with Maintenance, Planning, and Quality teams, you will support regulatory compliance and help ensure the ongoing integrity of the company’s aircraft records.

What You’ll Do

• Process daily aircraft records, including technical logs, work orders, task cards, component changes, and work packages.
• Maintain accurate and current aircraft, engine, component, and maintenance tracking records in accordance with company procedures and regulatory requirements.
• Review technical documentation to identify discrepancies, missing information, and items requiring correction or follow-up.
• Coordinate with Maintenance, Quality Assurance, Planning, and Technical Records teams to resolve documentation issues and support compliance requirements.
• Manage the collection, organization, retention, and retrieval of technical records in accordance with company policies and applicable aviation regulations.
• Support aircraft acquisitions, transitions, and fleet changes through effective records coordination and document control.
• Monitor records quality and recommend process improvements where appropriate.
• Record and maintain operational data, including fluid uplifts and other maintenance-related information.

What You Bring

• A minimum of one to three years’ administration experience
• Aircraft Technical Records experience or other related experience
• Familiarity with aviation regulatory compliance requirements (such as CAR 605.92 and CAR 573.15) and maintenance terminology an asset
• Able to learn internal systems and technology tools
• Familiarity with MS Office including intermediate Excel
• Excellent time management, organizational, and problem-solving skills
• Detail oriented and ability to accurately transcribe data
• Highly structured and organized
• Solid communication and interpersonal skills to collaborate effectively with others
• Able to learn and adapt quickly

Hours Of Work

• Monday to Friday 40 hours per week

Why Chartright?

• Make an Impact :Help shape the future of a growing aviation company.
• Be Part of a Winning Team :Work with talented professionals who value collaboration and excellence.
• Drive Change : Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results.
• Grow Your Career : Access opportunities for personal and professional development.
• Competitive Benefits : Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage.
• Employee Perks : We offer a variety of partnerships, offering discounts for employees and their families.
• Plan Ahead : Benefit from our generous RRSP/DPSP matching program.

Our Values In Action

We Love What We Do

Passionate about aviation, we craft exceptional experiences with precision and pride.

We Explore with Intention

We are energized by the pursuit of better. With curiosity and purpose, we seek new ideas, challenge assumptions, and continuously improve how we serve our clients and each other.

We Are a Team

We are a coordinated and resourceful team that embraces a healthy debate culture, encouraging open dialogue and diverse perspectives.

We Are Client – Driven

We strive to anticipate and exceed client expectations, internally and externally, delivering personalized, seamless journeys that create lasting impressions.

We Grow Together

We are committed to continuous growth - for our people and our organization. We invest in learning, embrace challenges as opportunities, and celebrate developing talent from within.

Diversity & Inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role.

We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada.

We thank all applicants for their interest. Only those selected for an interview will be contacted.