Technical Records Administrator

Voyageur Aviation Corp; North Bay; On-site; CAD 44,000 - 50,000; Full time

Benefits offered by this job

Extended health care

Out-of-country medical

Life insurance

Pension plan

ESOP

Family assistance plan

Job summary

Voyageur Aviation Corp. is seeking a Technical Records Administrator to audit technical documents for accuracy and regulatory compliance.

You will manage CMP entries, update airframe and component tracking, and ensure all documentation is complete for maintenance tasks and certifications. Ideal candidates have strong attention to detail, organizational and communication skills, and at least 1 year of admin experience.

Qualifications

• High school diploma required.
• Post-secondary education in Office Administration or related field is considered an asset.
• Minimum 1 year of administrative experience.
• Reliable, responsible and self-motivated with problem-solving skills.
• Strong aptitude for detail and precision.
• Strong organizational and interpersonal skills with ability to multitask, prioritize and work under pressure.
• Excellent communication skills, both oral and written.
• Proficient with Office 365 and quick to learn new technology.

Responsibilities

• Audit complete Task Cards and Cost centers for legibility, spelling and completeness.
• Ensure all required documentation is attached and complete.
• Update airframe and component tracking in the CMP and ensure accuracy.
• Open and close maintenance Task Cards and enter audited paperwork into CMP.
• Coordinate with Project Managers to correct discrepant paperwork and rotable components.
• Facilitate the delivery of aircraft records to customers.
• Maintain and organize completed work packages and files.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication skills

Office 365

Education

High school diploma

Post-secondary education in Office Administration or related field

Tools

Office 365

Job description

Explore Your Next Role - Position Overview and Key Responsibilities:

As a key member of the Quality Control team, the Technical Records Administrator will be responsible for auditing technical documents of work completed by staff for accuracy, completeness, neatness and compliance following guidelines provided by Canadian and foreign Aviation Regulations and the MPM.

Your responsibilities:

• Audit complete Task Cards and Cost centers for legibility, spelling and completeness.
• Ensure all required documentation is attached and complete.
• Remove/install parts in the CMP, update and ensure component tracking is correct.
• Update airframe and component tracking in the CMP.
• Ensure scheduled tasks are in compliance with the work set out by planning
• Opening and closing of maintenance Tasks Cards, entering audited and completed paperwork into the CMP.
• Enter required parts into the CMP as requested by maintenance.
• Sort and review journey and technical logbook pages for Voyageur Aerotech managed aircraft. Entering journey log Pages to update flight times and cycle in the CMP.
• Compose and send Modification reporting forms to Transport Canada, FAA or EASA
• Transcribe technical logbook entries for Major Components, Engines, APUs and Propellers.
• Investigate and ensure corrections to discrepant paperwork by communication with Project Managers.
• Investigate and ensure corrections to rotable component discrepancies with Quality Manager and Project Managers.
• Audit technical records of customer aircraft for compliance to manufacturer and regulatory requirements.
• Scan all completed task cards and cost centers.
• Print work order control reports and future maintenance forecasts to be provided to the Project Managers.
• Facilitate the delivery of aircraft records to customers.
• Ensure completed work packages and other files are maintained and organized appropriately.
• Liaise and coordinate with various personnel based on position needs.
• Additional duties as required.

Your Distinctive Ingredients for Success:

• High school diploma required.
• Post-secondary education in Office Administration or a related field is considered an asset.
• Minimum 1 year of administrative experience.
• Reliable, responsible and self-motivated with demonstrated problem solving skills.
• Strong aptitude for detail and precision.
• Strong organizational and interpersonal skills with a demonstrated ability to multitask, prioritize and work under pressure.
• Excellent communication skills, both oral and written.
• Computer proficiency with Office 365 and quick to learn new technology (i.e., systems, platforms, etc.).

Eligibility to Apply:

You must be legally eligible to work for a Canadian company (e.g., be a Canadian citizen, permanent resident of Canada, or possess a valid work permit) and provide a clear Criminal Background Check.

Diversity, Inclusion and Belonging:

You belong here.

At Voyageur Aviation Corp., we’re committed to building an inclusive workplace that reflects the diverse communities we serve. We believe in equity, opportunity, and respect - for everyone.

If you require accommodation during the recruitment or interview process, please let us know. We’re happy to work with you to ensure a smooth and supportive experience.

Location and Compensation:

• You will work out of our North Bay head office.
• Hours of work are a regular 40-hour work week, Monday to Friday7:00AM to 3:30PM
• This position starts at $21.25/hour, with compensationcommensuratewith experience

Join the Adventure at Voyageur Aviation Corp. - Where Innovation Takes Flight!

Not sure what we do? Don’t worry - we've got you covered!
At Voyageur Aviation Corp., we’re in the business of solving complex aviation challenges through ingenuity, precision, and innovation. As a proud Canadian company (and a wholly owned subsidiary of Chorus Aviation Inc.), we offer a full suite of specialized aviation services - from engineering and maintenance capabilities, part sales and logistics management to aircraft leasing, and contract flying operations.

From our home base in North Bay, Ontario, we support missions around the world, including humanitarian aid, cargo transport, and workforce mobility to remote areas. We’re not just part of the aviation industry - we’re redefining it. From humanitarian relief to defense operations, our teams enable essential missions in some of the world’s most challenging environments

• We tackle extraordinary projects - supporting global operations in unique destinations and working with exclusive clients who do amazing things.
• Dream big, then build it - we specialize in complete aircraft transformations, innovative maintenance solutions, and full-scale redesigns.
• Our team is unmatched - we’re a powerhouse of aviation pioneers, engineers, and problem-solvers who push the limits of what is possible.
• Grow your career with us - we believe in long-term development, mentorship, and creating space for you to evolve and thrive.
• Comprehensive, employer-paid benefits - Including extended health care, out-of-country medical coverage, life insurance.
• Financial peace of mind through a retirement pension plan, Employee Share Ownership Program (TSX: CHR), and an Employee & Family Assistance Plan.