Technical Records Administrator

AvPosts; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Health and dental coverage

RRSP/DPSP matching

Employee discounts

Job summary

Chartright Air Group seeks a Technical Records Administrator (Contract) to ensure aircraft maintenance records are accurate, compliant, and archivable. You will review and process technical docs, coordinate with Maintenance, Planning and Quality teams, and support regulatory compliance across the fleet.

You will manage the organization and retrieval of records, assist with acquisitions and fleet changes, and help drive process improvements while maintaining data integrity.

Qualifications

• Minimum 1–3 years of administration experience.
• Familiarity with aviation regulatory compliance (CAR 605.92, CAR 573.15) and maintenance terminology.
• Ability to learn internal systems and technology tools.

Responsibilities

• Process daily aircraft records including logs, work orders, and change records.
• Maintain accurate aircraft, engine, component, and maintenance tracking records.
• Review documentation to identify discrepancies and follow up on corrections.
• Coordinate with Maintenance, Quality Assurance, Planning, and Technical Records teams to resolve issues.
• Manage collection, organization, retention, and retrieval of technical records per policies and regulations.
• Support aircraft acquisitions, transitions, and fleet changes through records coordination.
• Record and maintain operational data such as fluid uplifts and maintenance data.

Skills

Aircraft records

Regulatory compliance

MS Excel

Attention to detail

Documentation accuracy

Communication skills

Tools

Aviation records software

Job description

Join a Team That’s Going Places. Chartright Air Group is an innovator within the Canadian aviation industry, offering tailored private jet charter, turn-key aircraft management, aircraft maintenance and FBO services. Our commitment to safety, customer service, and operational excellence has established us as the leading provider of private jet service in Canada. For over 35 years, we've built a reputation for safety, service excellence, and innovation. Our passionate team of enthusiastic aviation professionals thrive in a fast-paced, customer-driven environment where continuous improvement is encouraged and celebrated.

Role Overview

As a Technical Records Administrator (Contract), you will play a key role in maintaining the accuracy, integrity, and organization of aircraft maintenance records. You will be responsible for reviewing, processing, and auditing technical documentation to ensure records are complete, compliant, and ready for archiving. Working closely with Maintenance, Planning, and Quality teams, you will support regulatory compliance and help ensure the ongoing integrity of the company's aircraft records.

What You’ll Do

• Process daily aircraft records, including technical logs, work orders, task cards, component changes, and work packages.
• Maintain accurate and current aircraft, engine, component, and maintenance tracking records in accordance with company procedures and regulatory requirements.
• Review technical documentation to identify discrepancies, missing information, and items requiring correction or follow-up.
• Coordinate with Maintenance, Quality Assurance, Planning, and Technical Records teams to resolve documentation issues and support compliance requirements.
• Manage the collection, organization, retention, and retrieval of technical records in accordance with company policies and applicable aviation regulations.
• Support aircraft acquisitions, transitions, and fleet changes through effective records coordination and document control.
• Monitor records quality and recommend process improvements where appropriate.
• Record and maintain operational data, including fluid uplifts and other maintenance-related information.

What You Bring

• A minimum of one to three years’ administration experience
• Aircraft Technical Records experience or other related experience
• Familiarity with aviation regulatory compliance requirements (such as CAR 605.92 and CAR 573.15) and maintenance terminology
• Ability to learn internal systems and technology tools
• Familiarity with MS Office including intermediate Excel
• Excellent time management, organizational, and problem-solving skills
• Detail oriented and ability to accurately transcribe data
• Highly structured and organized
• Solid communication and interpersonal skills to collaborate effectively with others
• Ability to learn and adapt quickly

Hours of Work: Monday to Friday, 40 hours per week

Why Chartright?

• Make an Impact: Help shape the future of a growing aviation company.
• Be Part of a Winning Team: Work with talented professionals who value collaboration and excellence.
• Drive Change: Contribute to our ongoing transformation and growth, using your unique skills to improve processes and deliver results.
• Grow Your Career: Access opportunities for personal and professional development.

Competitive Benefits

• Enjoy a competitive compensation package, including 100% company-paid extended health and dental coverage.

Employee Perks

• We offer a variety of partnerships, offering discounts for employees and their families.

Plan Ahead

• Benefit from our generous RRSP/DPSP matching program.

Our Values in Action

• We Love What We Do: Passionate about aviation, we craft exceptional experiences with precision and pride.
• We Explore with Intention: We are energized by the pursuit of better. With curiosity and purpose, we seek new ideas, challenge assumptions, and continuously improve how we serve our clients and each other.
• We Are a Team: We are a coordinated and resourceful team that embraces a healthy debate culture, encouraging open dialogue and diverse perspectives.
• We Are Client-Driven: We strive to anticipate and exceed client expectations, internally and externally, delivering personalized, seamless journeys that create lasting impressions.
• We Grow Together: We are committed to continuous growth - for our people and our organization. We invest in learning, embrace challenges as opportunities, and celebrate developing talent from within.

Diversity & Inclusion

We respect and value the diversity of our people. We strive to create an environment where employees can be themselves and where our differences are celebrated. We welcome all applicants and encourage individuals who identify with any of the protected grounds under the human rights legislation to apply to any open role. We are committed to fair and equitable hiring practices; our hiring and selection process is conducted in accordance with all employment legislation and the Human Rights Code of Canada.

If you require accommodation during the hiring and selection process, please advise the recruiter or [e-mail].

We thank all applicants for their interest. Only those selected for an interview will be contacted.