Talent Operations and Project Coordinator

Dentons; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

A global law firm in Toronto is seeking a Talent Operations and Project Coordinator. This crucial role involves supporting the Talent team in daily operations, coordinating talent processes, and managing various project activities. Ideal candidates should have at least 3 years of experience in administrative roles within a corporate or professional environment, excellent organizational skills, and proficiency in Microsoft Excel. The firm offers a competitive salary and a comprehensive total rewards package.

Benefits

Flexible benefits

Paid time off

Retirement savings plans

Fitness subsidy

Parental leave top‑up

Qualifications

• Minimum 3 years of experience in administrative coordination or project support.
• Proficiency in Microsoft Excel with advanced skills preferred.
• Strong organizational skills to prioritize competing demands.

Responsibilities

• Support performance management processes and ensure timely execution.
• Coordinate project management activities and track deliverables.
• Manage calendars and schedule meetings for talent leadership.

Skills

Administrative coordination

Project support

Time management

Communication skills

Education

Post-secondary degree or diploma in Business Administration or related field

Tools

Microsoft Excel

Microsoft 365 tools

Document management systems (e.g., iManage)

Job description

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers (2026), Canada's Top Employers for Young People (2025), and Canada's Best Diversity Employers (2025).

This role is an opportunity for you to join Canada's Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Talent Operations and Project Coordinator plays a pivotal role in supporting the Talent team’s daily operations, recurring processes, and strategic initiatives. Reporting to the Canada Director, People Experience and Talent Strategy, and the Canada Director, Talent Advisory, and working closely with the broader Talent team, this position is responsible for coordinating a variety of projects and administrative tasks that enhance the efficiency and effectiveness of the Talent function.

This role ensures the smooth execution of annual talent processes, governance activities, and strategic initiatives that enhance the employee experience and support the Firm’s talent priorities. The Coordinator will be instrumental in drafting communications, ensuring adherence to timelines for projects and deliverables, supporting financial and budgetary processes, creating presentation templates, organizing meetings, and ensuring seamless project execution across the Talent team.

This dynamic role involves coordination and prioritization of multiple project activities across different facets of the Talent function, including talent acquisition, performance management, leadership development, and employee experience initiatives. As such, the position requires adaptability, strong organizational and communication skills, and the ability to manage diverse priorities and timelines within a fast-paced environment.

KEY RESPONSIBILITIES

Performance Management Support

Provide comprehensive coordination and administrative support for the performance management process to ensure timely and accurate execution of key activities for Talent leadership. Responsibilities include:

• Create and maintain spreadsheets for collecting performance feedback for Talent leaders.
• Schedule and coordinate performance discussion meetings for the Canada Director, Talent Advisory, and Canada Director, People Experience, including logistics and follow‑up actions.
• Support the Canada Director, Talent Advisory on the Business Services Leadership team review process.
• Support the Canada Director, Talent Advisory on scheduling compensation review meetings with Business Services Leaders (BSLs).

Project Coordination & Strategic Initiatives

• Work closely with talent leadership, including the Senior Manager, Talent Projects and People Experience, to support project management activities, including tracking deliverables, deadlines, and action items for key initiatives led by Talent leadership.
• Coordinate quarterly reporting by requesting required information from across the Talent team, consolidating submissions, and preparing a comprehensive package for leadership review.
• Create and format slides for projects and presentations as requested.
• Coordinate calendars for project meetings, workshops, and deliverable deadlines.
• Coordinate with cross‑functional teams (e.g., translations) and follow up on deliverables.
• Under the direction of Talent Leadership, support recurring and strategic projects by formatting documents, coordinating multi‑office deliveries, managing event logistics (equipment, catering, facilities management), and aligning schedules.
• Organize and coordinate internal and external meetings, including logistics, agendas, materials, and follow‑up actions.
• Prepare, review, and edit correspondence, presentations, reports, and other documents as required.
• Other duties as assigned.

Finance & Administrative Support

• Download monthly Talent Income Statements from the Financial Reporting Portal and post to Teams and iManage folders.
• Update the Talent FTE and salaries tracking spreadsheet in iManage monthly.
• Request Year‑to‑Date General Ledger (GL) details from Accounts Payable quarterly for reporting.
• Schedule quarterly Budget Review meetings for Talent leadership.
• Process Talent invoices with appropriate approvals and GL coding, including benefits vendor invoices, Talent Acquisition invoices (LinkedIn, background check, placement fees), leadership coaching invoices, and other Talent‑related invoices as directed.
• Maintain tracking sheets and agreements in designated iManage folders.
• Coordinate the monthly Talent In Brief process by requesting topics from the team, flagging recurring activities, compiling, reviewing, and editing submitted topics to ensure consistent written format in accordance with guidelines, preparing the finalized file for leadership review, and updating the Topics Tracker in Teams.
• Coordinate and support Quarterly Talent Meetings
• Assist with travel arrangements, expense reports, and other administrative tasks.

Leadership Support & Calendar Management

• Manage calendars, schedule meetings, and coordinate appointments to ensure optimal time management and prioritization of tasks, including proactively resolving calendar conflicts.
• Serve as a liaison between Talent Directors, executives, and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Act as backup to the Executive Assistant to the Chief People Officer for administrative and coordination tasks.

QUALIFICATIONS

• Minimum 3 years of experience in administrative coordination, project support, or operations within a law firm, professional services or corporate environment.
• Post‑secondary degree or diploma in Business Administration, Human Resources, or a related field.
• Proficiency in Microsoft Excel (advanced skills preferred).
• Ability to optimize team collaboration using Microsoft 365 tools such as Teams, Bookings, and OneNote for scheduling, information sharing, and workflow management.
• Experience leveraging AI tools for personal organization, efficiency, and/or automation.
• Strong organizational and time management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with cross‑functional teams.
• Proactive mindset with strong critical thinking and systems thinking skills to anticipate challenges and identify process improvements.
• High level of professionalism and discretion in handling confidential information.
• Strong attention to detail and accuracy in all deliverables.
• Experience supporting HR or Talent functions is an asset.
• Familiarity with document management systems (e.g., iManage) and financial reporting tools is an asset.
• Bilingualism (English/French) is an asset.

We thank all applicants for their interest; only those selected for an interview will be contacted.

This role is a replacement role.

The target salary range for this position is $60,000 – $70,000, commensurate with the successful candidate’s skills, experience, and qualifications. Dentons is committed to equitable and competitive compensation. This target range falls within our internal salary ranges, which are based on comparable roles in the external market. We strive to hire, promote, and transfer individuals at the entry point of the range, with consideration given to prior experience, relevant skills, and market conditions.

We recognize that rewarding exceptional talent goes beyond salary. Our comprehensive total rewards package includes inclusive and flexible benefits that support the wellbeing and development of our people. This includes extended health and mental health benefits, paid time off, retirement savings plans, a fitness subsidy, parental leave top‑up, and more.

In addition, our learning and development programs—such as mentorship opportunities, employee networks, and leadership development initiatives—are designed to support personal and professional growth.

At Dentons, all candidate screening, assessment, and hiring decisions are made by people. From time to time, we use AI‑enabled tools to assist in enhancing our recruitment process and materials; however, these tools do not screen candidates or make hiring decisions.

Note: Availability of benefits and programs may vary depending on your location and employment type and may be subject to eligibility criteria. Dentons reserves the right to modify or discontinue offerings, in whole or in part, at its discretion and without prior notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward‑thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 15 consecutive years (2011-2025), as well as one of Canada’s Top Employers for Young People (2025) for the eighth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier‑free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at [e-mail].