Talent Acquisition Coordinator

Themis Solutions Inc.; Vancouver, Calgary, Toronto; Hybrid; CAD 85,000; Full time

Job summary

Join a dynamic Talent Acquisition team at an innovative company dedicated to crafting high-performing teams. As a Talent Acquisition Coordinator, you'll play a crucial role in scheduling interviews, managing pre-boarding processes, and enhancing candidate experiences. With a focus on collaboration and process improvement, you'll partner with key stakeholders to ensure seamless recruitment. Enjoy a hybrid work environment, competitive salary, and a range of benefits including flexible time off and health insurance. This is an opportunity to make a significant impact in a company that values diversity and inclusion.

Benefits

Top-tier health benefits

Dental insurance

Vision insurance

Flexible time off policy

RRSP matching

RESP contribution

Clioversary recognition program

$2000 annual counseling benefit

Qualifications

• Experience in a fast-paced corporate office environment.
• Impeccable attention to detail and excellent organization skills.

Responsibilities

• Schedule interviews efficiently to support the team's needs.
• Manage background checks and the pre-boarding process.

Skills

Interview Coordination

Stakeholder Management

Process Improvement

Collaboration

Attention to Detail

Agility

Education

Experience in People & Culture

Office Administration

Tools

Workday

Slack

Confluence

Google Suite

Job description

We are currently seeking aTalent Acquisition Coordinatorto join ourTalent Acquisition Programs and Operations Team. We offer a hybrid work environment and are looking for someone to join us inVancouver, Calgary or Toronto.

What your team does:

Our Talent Acquisition team is a powerhouse of dedication, relentlessly focused on our mission to craft not just teams, but extraordinary human and high-performing teams. We are driven by the belief that the right talent can elevate our company to new heights. We pride ourselves on being close partners with stakeholders across the business, ensuring a seamless and exceptional experience for both prospects and employees.

Who you are:

This is a critical role on the team that will be responsible for scheduling interviews, partnering with key stakeholders (such as Recruiters and Hiring Managers), and managing the pre-boarding process. The ideal candidate will possess a high sense of urgency, strong collaboration skills, and bring experience working in a fast paced environment with competing priorities. They will have a passion for process improvement, and a commitment to delivering an exceptional candidate experience.

What you’ll be doing:

Schedule interviews with speed and efficiency to support the team's needs, while providing a top tier candidate experience focused on quality and transparency.

Build strong partnerships with our Talent Acquisition team and hiring partners to cultivate a collaborative approach to recruitment.

Manage background checks, contingent workers and pre-boarding process.

Work closely with Onboarding, IT, and Payroll to ensure new Clions have a smooth pre-boarding and onboarding experience.

Communicate internal hiring needs and work with the Talent Acquisition Team to facilitate the internal hiring process.

Resolve Talent Acquisition queries submitted by employees to the People team via our ticketing platform.

Provide logistical, tactical and coordination support for hiring events (virtual and in-person).

Identify challenges, find creative solutions, and continuously improve internal processes.

Regularly audit and update the coordination playbook to ensure it is clear and easy to use.

Help develop and improve back-end recruitment processes: maintaining data integrity of our ATS (Workday) and hiring tracking tools.

Represent Clio with professionalism, integrity, and authenticity. We hire according to our values!

Other duties as required.

What you may bring:

Experience in people & culture, office administration or interview coordination within a fast paced corporate office environment.

Impeccable attention to detail and excellent organization skills.

Agility with the comfort to adapt and pivot regularly.

Strong interpersonal skills and capacity to develop trust.

Comfort with new technologies and tools.

Bonus points if you have:

Worked in tech.

Experience with an ATS (Applicant Tracking System), Slack, Confluence & Google Suite.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance

Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.

Flexible time off policy, with an encouraged 20 days off per year.

RRSP matching and RESP contribution

Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice .

Summary:

We are currently seeking aTalent Acquisition Coordinatorto join ourTalent Acquisition Programs and Operations Team. We offer a hybrid work environment and are looking for someone to join us inVancouver, Calgary or Toronto.

What your team does:

Our Talent Acquisition team is a powerhouse of dedication, relentlessly focused on our mission to craft not just teams, but extraordinary human and high-performing teams. We are driven by the belief that the right talent can elevate our company to new heights. We pride ourselves on being close partners with stakeholders across the business, ensuring a seamless and exceptional experience for both prospects and employees.

Who you are:

This is a critical role on the team that will be responsible for scheduling interviews, partnering with key stakeholders (such as Recruiters and Hiring Managers), and managing the pre-boarding process. The ideal candidate will possess a high sense of urgency, strong collaboration skills, and bring experience working in a fast paced environment with competing priorities. They will have a passion for process improvement, and a commitment to delivering an exceptional candidate experience.

What you’ll be doing:

• Schedule interviews with speed and efficiency to support the team's needs, while providing a top tier candidate experience focused on quality and transparency.

• Build strong partnerships with our Talent Acquisition team and hiring partners to cultivate a collaborative approach to recruitment.

• Manage background checks, contingent workers and pre-boarding process.

• Work closely with Onboarding, IT, and Payroll to ensure new Clions have a smooth pre-boarding and onboarding experience.

• Communicate internal hiring needs and work with the Talent Acquisition Team to facilitate the internal hiring process.

• Resolve Talent Acquisition queries submitted by employees to the People team via our ticketing platform.

• Provide logistical, tactical and coordination support for hiring events (virtual and in-person).

• Identify challenges, find creative solutions, and continuously improve internal processes.

• Regularly audit and update the coordination playbook to ensure it is clear and easy to use.

• Help develop and improve back-end recruitment processes: maintaining data integrity of our ATS (Workday) and hiring tracking tools.

• Represent Clio with professionalism, integrity, and authenticity. We hire according to our values!

• Other duties as required.

What you may bring:

• Experience in people & culture, office administration or interview coordination within a fast paced corporate office environment.

• Impeccable attention to detail and excellent organization skills.

• Agility with the comfort to adapt and pivot regularly.

• Strong interpersonal skills and capacity to develop trust.

• Comfort with new technologies and tools.

Bonus points if you have:

• Worked in tech.

• Experience with an ATS (Applicant Tracking System), Slack, Confluence & Google Suite.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance

• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.

• Flexible time off policy, with an encouraged 20 days off per year.

• $2000 annual counseling benefit

• RRSP matching and RESP contribution

• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The full salary range* for this role is $62,100 to $73,100 to $84,100 CAD.Please note salary bands may differ based on location and local currency. Additionally, benefit offerings may differ depending on the employee's location.

* We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated todiversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

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In-house performance coach, Katie, helps Clions accelerate their career development.

At Clio, we’re creating a human and high performing culture. That means you’ll be encouraged and supported to do your best work. Find out what keeps us grounded. Learn more.

Every day I am surrounded by a group that keeps me laughing, but also inspires me with their hard work and ingenuity. Everyone here goes out of their way to help each other learn and grow.