Subcontracts Manager - Multi-Family Construction

SEYMOUR PACIFIC DEVELOPMENTS LTD; Campbell River; On-site; CAD 66,000 - 82,000; Full time

Benefits offered by this job

Extended health coverage

Dental coverage

Employee assistance program

Wellness benefit

RPP after 1 year

Employee recognition program

Professional development opportunities

Job summary

Seymour Pacific Developments is seeking a Subcontracts Coordinator to source, evaluate, negotiate, award, and administer trade contracts for multi-family residential projects across Western and Central Canada. You will collaborate with site teams and project stakeholders to ensure clear scopes, favorable terms, and on-time deliverables.

The role requires strong construction knowledge, negotiation skills, and attention to detail to manage tendering, change orders, contract administration, and

Qualifications

• Post-secondary education in construction management, business, engineering technology, or an equivalent combination of education and relevant experience.
• Experience in construction procurement, subcontract administration, estimating, project coordination, or a related construction role; multi-family residential and wood-frame construction experience is an asset.
• Working knowledge of construction drawings, scopes of work, tendering, bid analysis, subcontract agreements, payment schedules, Change Orders, and project schedules.
• Demonstrated ability to analyze pricing, identify scope gaps and commercial risks, compare bids to budgets and historical costs, and negotiate effectively with subcontractors.
• Strong written and verbal communication skills with the confidence to clearly communicate expectations, resolve issues, and hold subcontractors accountable to contractual commitments.

Responsibilities

• Source, recruit, and qualify new and existing subcontractors in current and emerging project regions using industry networks, referrals, online research, direct outreach, supplier relationships, and site visits.
• Manage the tendering process for assigned trade scopes, including reviewing project plans, Site Instructions and scope requirements; establishing tender lists; issuing complete tender packages; and confirming schedule, manpower, duration, and project requirements with bidders.
• Review and analyze subcontractor bids against project budgets, historical pricing, scope requirements, inclusions, exclusions, assumptions, unit rates, schedule commitments, and overall project risk.
• Negotiate competitive pricing, contract terms, payment terms, scope clarifications, manpower commitments, durations, material lead times, and other commercial requirements to maximize SPD's financial and operational performance.
• Prepare clear bid analyses and contract award recommendations, complete required due diligence, and coordinate the contract award process in accordance with SPD authorization requirements.
• Define and communicate complete scopes of work, inclusions/exclusions, clarifications, payment schedules, phase codes, schedule expectations, and contract requirements before subcontractors mobilize to site.
• Coordinate with Project Coordinators and site teams to ensure subcontractor start dates, durations, manpower, sequencing, and milestone commitments align with the project schedule.
• Administer assigned subcontract agreements throughout the project lifecycle, ensuring contract changes are captured through timely and accurate Change Orders and supporting documentation.
• Evaluate subcontractor pricing for changes and extras, validate scope entitlement, negotiate cost and schedule impacts, and prepare Change Order approval packages within established timelines.
• Support subcontractor performance management by reviewing contract requirements, schedules and site records; communicating performance concerns; obtaining corrective commitments or recovery plans; and assisting with formal contractual escalation when required.
• Work collaboratively with Site Superintendents, Construction Managers, Project Coordinators, Quality Control, Safety, Design, Estimating, Purchasing, Accounts Payable, and other stakeholders to resolve subcontractor issues and maintain project momentum.
• Maintain accurate subcontractor, tender, bid analysis, award, contract, Change Order, WCB/WSIB, insurance, reference, and related records in SPD systems.
• Build and maintain professional, productive relationships with subcontractors and industry partners while balancing collaboration with accountability to SPD's safety, quality, cost, schedule, and contractual expectations.
• Attend required project meetings and provide timely input on tendering, contract awards, subcontractor availability, commercial risks, and trade performance.
• Support the preparation of Construction Execution Plans by identifying realistic tender and award timelines for assigned trade scopes.
• Perform other Subcontracts coordination duties as required to support project and departmental objectives.

Skills

Procurement

Subcontract Admin

Negotiation

Contract Management

Tendering

Cost Control

Scheduling

Stakeholder Collaboration

Education

Construction management degree

Job description

Seymour Pacific Developments is seeking a Subcontracts Coordinator to source, evaluate, negotiate, award, and administer trade contracts for multi-family residential projects across Western and Central Canada. You will collaborate with site teams and project stakeholders to ensure clear scopes, favorable terms, and on-time deliverables.

The role requires strong construction knowledge, negotiation skills, and attention to detail to manage tendering, change orders, contract administration, and