Subcontracts Coordinator

Seymour Pacific Developments; Campbell River; On-site; CAD 66,000 - 82,000; Full time

Benefits offered by this job

Extended health coverage

Vision coverage

Dental coverage

Employee Assistance Program

Employee referral program

Wellness benefit

Pension plan eligibility

Employee recognition program

Professional development

Job summary

Seymour Pacific Developments is seeking a Subcontracts Coordinator to source, evaluate, negotiate, and administer construction trade contracts for multi-family residential projects across Western and Central Canada. You'll work with site staff, project teams, and suppliers to ensure clear scope, competitive pricing, and timely performance.

You will manage tendering, review bids, prepare award recommendations, and administer contract changes while maintaining accurate records.

Qualifications

• Post-secondary education in construction management or related field.
• Experience in procurement, subcontract administration, estimating, project coordination, or a related construction role.
• Working knowledge of drawings, scopes of work, tendering, bid analysis, subcontract agreements, payment schedules, Change Orders, and project schedules.
• Strong written and verbal communication skills with the confidence to clearly communicate expectations, resolve issues, and hold subcontractors accountable.
• High attention to detail with strong analytical and organizational skills.

Responsibilities

• Source, recruit, and qualify new and existing subcontractors across project regions.
• Manage the tendering process for assigned trade scopes and confirm schedule, manpower, and requirements with bidders.
• Review and analyze subcontractor bids against budgets, pricing, scope, and risks.
• Negotiate pricing, terms, scope clarifications, and durations to optimize SPD's performance.
• Prepare bid analyses and contract award recommendations and coordinate the award process.

Skills

Communication skills

Negotiation

Relationship management

Project coordination

Attention to detail

Education

Post-secondary education in construction management or related field

Tools

MS Office

ERP software

Job description

The Subcontracts Coordinator is responsible for sourcing, evaluating, negotiating, awarding, and administering construction trade contracts for multi‑family residential projects throughout Western and Central Canada. Working closely with site staff, Project Coordinators, Construction, Design, Quality Control, Estimating, Purchasing, and other project stakeholders, this role ensures qualified trades are engaged with clear scope, cost, schedule, and performance expectations. The successful candidate will combine strong construction knowledge, commercial judgment, negotiation skills, and relationship management to support competitive procurement, contract compliance, cost control, schedule performance, and successful project delivery.

Your contributions to the team:

• Source, recruit, and qualify new and existing subcontractors in current and emerging project regions using industry networks, referrals, online research, direct outreach, supplier relationships, and site visits.
• Manage the tendering process for assigned trade scopes, including reviewing project plans, Site Instructions and scope requirements; establishing tender lists; issuing complete tender packages; and confirming schedule, manpower, duration, and project requirements with bidders.
• Review and analyze subcontractor bids against project budgets, historical pricing, scope requirements, inclusions, exclusions, assumptions, unit rates, schedule commitments, and overall project risk.
• Negotiate competitive pricing, contract terms, payment terms, scope clarifications, manpower commitments, durations, material lead times, and other commercial requirements to maximize SPD's financial and operational performance.
• Prepare clear bid analyses and contract award recommendations, complete required due diligence, and coordinate the contract award process in accordance with SPD authorization requirements.
• Define and communicate complete scopes of work, inclusions/exclusions, clarifications, payment schedules, phase codes, schedule expectations, and contract requirements before subcontractors mobilize to site.
• Coordinate with Project Coordinators and site teams to ensure subcontractor start dates, durations, manpower, sequencing, and milestone commitments align with the project schedule.
• Administer assigned subcontract agreements throughout the project lifecycle, ensuring contract changes are captured through timely and accurate Change Orders and supporting documentation.
• Evaluate subcontractor pricing for changes and extras, validate scope entitlement, negotiate cost and schedule impacts, and prepare Change Order approval packages within established timelines.
• Support subcontractor performance management by reviewing contract requirements, schedules and site records; communicating performance concerns; obtaining corrective commitments or recovery plans; and assisting with formal contractual escalation when required.
• Work collaboratively with Site Superintendents, Construction Managers, Project Coordinators, Quality Control, Safety, Design, Estimating, Purchasing, Accounts Payable, and other stakeholders to resolve subcontractor issues and maintain project momentum.
• Maintain accurate subcontractor, tender, bid analysis, award, contract, Change Order, WCB/WSIB, insurance, reference, and related records in SPD systems.
• Build and maintain professional, productive relationships with subcontractors and industry partners while balancing collaboration with accountability to SPD's safety, quality, cost, schedule, and contractual expectations.
• Attend required project meetings and provide timely input on tendering, contract awards, subcontractor availability, commercial risks, and trade performance.
• Support the preparation of Construction Execution Plans by identifying realistic tender and award timelines for assigned trade scopes.
• Perform other Subcontracts coordination duties as required to support project and departmental objectives.

What you need to be successful:

• Post-secondary education in construction management, business, engineering technology, a skilled trade, or an equivalent combination of education and relevant experience.
• Experience in construction procurement, subcontract administration, estimating, project coordination, or a related construction role; multi-family residential and wood‑frame construction experience is an asset.
• Working knowledge of construction drawings, scopes of work, tendering, bid analysis, subcontract agreements, payment schedules, Change Orders, and project schedules.
• Demonstrated ability to analyze pricing, identify scope gaps and commercial risks, compare bids to budgets and historical costs, and negotiate effectively with subcontractors.
• Strong written and verbal communication skills with the confidence to clearly communicate expectations, resolve issues, and hold subcontractors accountable to contractual commitments.
• Strong interpersonal and relationship‑building skills with a collaborative approach to working across site, project, design, estimating, purchasing, and subcontractor teams.
• High attention to detail with strong critical thinking, problem‑solving, analytical, and organizational skills.
• Ability to manage multiple trade scopes, competing priorities, deadlines, and project requirements in a fast‑paced construction environment.
• Proactive and decisive, with the ability to follow issues through to resolution and elevate appropriately when performance, cost, quality, or schedule is at risk.
• Proficiency with Microsoft Office; experience with construction management, estimating, tendering, or ERP software is an asset.

What we offer:

Employees enjoy a wide range of benefits and competitive reward. You will be eligible to receive salary starting from $65,600 to $82,000 per annum, this will be determined by your skill set, education and experience. You will also be eligible to participate in the Company’s benefits program covering:

• Employer paid extended health, vision, and dental coverage (including family)
• Employee and Family Assistance Program
• Employee Referral Program
• Yearly health and wellness benefit
• RPP eligibility after 1 year
• Employee recognition program
• In‑house professional development opportunities

Why Seymour Pacific?

Seymour Pacific Developments is an industry leader in building multi‑family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.

Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.