Subcontracts administrator

Pomerleau; Saint-Georges; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement — get to工作

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is hiring for a Subcontract Administrator to prepare and review subcontracts across Canada. You will ensure documentation accuracy, maintain contract records, and uphold internal processes and requirements.

Requirements include a DEC in a related field and 2–5 years in admin/contract roles, with proficiency in CMiC/Textura and MS Office. The role offers a hybrid work model and opportunities for growth.

Qualifications

• Hold a College Diploma (DEC) in a related field with 2–5 years of experience.
• Proficient in Microsoft Office Suite and contract management software (CMiC, Textura).
• Strong attention to detail, organization, and confidentiality.
• Ability to manage multiple files and priorities simultaneously.

Responsibilities

• Generate subcontracts using established templates and processes.
• Review contractual documentation for compliance prior to issuance.
• Review and validate administrative and legal documentation provided by subcontractors.
• Maintain compliance documentation (licenses, insurance certificates, bonds, tax certificates).
• Validate accuracy of subcontractor and contract information.
• Collaborate with project teams to ensure complete and compliant files.
• Contribute to continuous improvement of subcontract administration processes and tools.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Customer service

Time management

Education

College DEC in related field

Tools

CMiC

Textura

Microsoft Office Suite

Job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Tem leader, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

• Generate subcontracts using established templates and processes;
• Review contractual documentation for compliance prior to issuance;
• Review and validate the required administrative and legal documentation provided by subcontractors;
• Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
• Validate the accuracy of subcontractor and contract information prior to approval;
• Collaborate with project teams and other functions to ensure contract files are complete and compliant;
• Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

• Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
• Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
• Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
• Demonstrate a strong attention to detail, thoroughness, and accuracy;
• Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
• Demonstrate sound judgment and a strong commitment to confidentiality;
• Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
• Knowledge of the construction industry and contractual documentation is considered an asset;
• Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.