Administrative Project Coordinator

The-Pod-Group; Vaughan; On-site; CAD 45,000 - 50,000; Full time

Job summary

The-Pod-Group in Vaughan, Canada, seeks an Administrative Project Coordinator to support reporting, administration, and the expansion of our project cycle. You will coordinate activities, monitor each project from order entry to completion, respond to issues promptly, and partner with manufacturing to meet customer delivery.

You will input data, participate in production meetings, maintain all project information in Vantage, and coordinate shipments and installations.

Qualifications

• Post-secondary education and at least three years in administrative/project coordination.
• Experience creating and maintaining spreadsheets using MS Office.
• Intermediate to expert MS Word and Excel proficiency.

Responsibilities

• Coordinate and organize activities surrounding the project cycle.
• Monitor each project from order entry to completion.
• Support manufacturing and shipping coordination to meet delivery timelines.
• Provide customer service and sales support to the Project Manager.
• Maintain project information through Vantage and coordinate shipments & installations.

Skills

MS Word

MS Excel

Communication

Education

Post-secondary education

Tools

MS Office

Job description

Retail Environments

Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world.

Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces unique environments. At their core, they are experts in millwork, metal, glass and acrylic production. Their Toronto office specializes in project management and warehousing.

POSITION OVERVIEW

The Administrative Project Coordinator is accountable and responsible for reporting, maintaining, and expediting key areas of the project cycle with an emphasis on administration.

KEY FOCUS

• Coordinate and organize activities surrounding the project cycle.
• Monitor each project from order entry to completion.
• Ensure that identified issues are reacted to in a timely manner.
• Partner with all functions, especially manufacturing to organize and support critical aspects to meet customer delivery.
• Support the Project Management team through: Capturing/interpreting/inputting/maintaining sales order; Input/participation at production meetings; Maintain/update all project information through Vantage; Ship schedules; Project/product expediting; Monitor/maintain critical project/program timelines; and Coordinating shipments & deliveries.
• Management of: order entry data, manufacturing and shipping documentation.
• Develop competencies and technical skills focusing on design, detail, quality, and engineering of our products.
• Maintain and manage individual project schedules through assistance in coordinating manufacturing, shipping, and installation.
• Providing shipping instructions as required, including customer shipping specifications.
• Provide customer service, sales support, and backup to Project Manager.
• Complete individual store quantity takeoffs (multi store roll out programs).

• Must have post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
• Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
• Intermediate to expert level of MS Word and Excel is required.
• An understanding of MRP fundamentals is preferred.
• Highly organized, diligent, and a high level of initiative.
• Must be able to work independently while multi-tasking.
• Excellent verbal and written communication skills required.
• Team-oriented and excellent customer service and satisfaction.

We thank you for your interestinapplying!

Salary Range: $45,000 to $50,000 CAD Annually

Vacancy: Current Opening