Studio Office Administrator – Front Desk & Admin

S2 Architecture; Calgary; On-site; CAD 45,000 - 56,000; Full time

Benefits offered by this job

Competitive health plan

Family dental insurance

RRSP matching

Professional development

Social activities

Wellness spending accounts

S2 days for extra time to spend with a

Job summary

S2 Architecture is seeking an Office Administrator for our Calgary studio to handle front-desk duties and provide essential administrative support. You will greet clients, manage calls, coordinate mail, and assist multiple studios with supplies and travel arrangements.

Ideal candidates have 2–4 years of administrative experience, strong Microsoft Office skills, and a collaborative approach. The role offers growth across studios and participation in events and marketing support.

Qualifications

• Proven ability using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint (essential)
• Ability to use supplementary software such as Adobe Creative Suite (InDesign) (desirable)
• 2-4 years of experience in administrative or related field
• Experience within similar industry an asset

Responsibilities

• Manage the reception desk, including receiving all inbound calls and greeting visitors to the firm.
• Manage office upkeep and tidiness of kitchen and board rooms.
• Maintain and manage studio inventory and ordering of supplies for all studios.
• Provide administrative support in completing various administrative task as required.
• Provide administrative support to principals and leadership team as required.
• Prepare, receive and distribute all outgoing/incoming mail and couriers.
• Coordinate catering for various meetings.
• Manage off site storage filing and record keeping.
• Administer job emails appropriately across all departments.
• Manage travel for all studios as requested through travel agency.
• Coordinate with building managers across all studios.
• Coordinate social events across all studios.
• Assist marketing department with monthly studio updates.
• Assist in organization of various company events as required.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Tools

Adobe Creative Suite

Job description

S2 Architecture is seeking an Office Administrator for our Calgary studio to handle front-desk duties and provide essential administrative support. You will greet clients, manage calls, coordinate mail, and assist multiple studios with supplies and travel arrangements.

Ideal candidates have 2–4 years of administrative experience, strong Microsoft Office skills, and a collaborative approach. The role offers growth across studios and participation in events and marketing support.