Studio Operations Coordinator

Arcanaut Studios; Edmonton; On-site; CAD 45,000 - 56,000; Full time

Benefits offered by this job

Flexible work environment

Vacation paid out 3 weeks/year

Job summary

Arcanaut Studios is seeking a Studio Operations Coordinator to manage office operations, recruitment support, and general administrative tasks on site in Edmonton. This contract role spans 4 months with potential extension and a 32–40 hour workweek.

The role covers reception, facilities, scheduling, vendor coordination, and helping create a welcoming workplace for our team. A proactive, organized candidate will thrive in this role on site.

Qualifications

• 2+ years in administration, office coordination, or related fields.
• Proactive, independent worker with teamwork.
• Proficient with Microsoft Office Suite.

Responsibilities

• Assist with day-to-day office operations and administration.
• Support recruitment activities, scheduling, and candidate communication.
• Coordinate interviews and onboarding logistics.

Skills

Admin experience

Office coordination

Hospitality

Recruitment coordination

Microsoft Office

Tools

Microsoft Office Suite

Job description

ARCANAUT STUDIOS

Studio Operations Coordinator

Contract – 4 Months (with possibility of extension) | Edmonton

32 – 40 hours per week

ON-SITE

OUR ARC

Arcanaut Studios is a team of seasoned developers founded on the axiom that creative freedom and independence lead to better, more innovative games. We believe in the power of small, agile teams. We are decision makers with consistent collaboration across disciplines that drive the project vision and create a seamless player experience.

Arcanaut Studios is a Canadian company with offices in Edmonton, AB and Kelowna, BC. We offer a flexible work environment combining from-home, in-office, and remote work as well as competitive industry compensation and benefits. By joining us, you will be welcomed into a diverse team of talented developers creating an immersive universe of story, character, and discovery.

YOUR ARC

We are looking for an organized, proactive, and people-oriented Studio Operations Coordinator to help create a workplace where our teams can do their best work.

This role sits at the intersection of administration, office operations, workplace experience, and recruitment support. You will be one of the key points of contact for employees, candidates, visitors, vendors, and partners.

You will help keep the day-to-day office running smoothly—from supplies, meeting rooms, mail, and facilities requests to supporting recruitment activities, coordinating interviews, assisting with candidate communication, and helping create a workplace that feels welcoming and connected.

This is an ideal role for someone who is highly organized, enjoys solving problems, has strong attention to detail, and genuinely enjoys helping people.

Responsibilities

Office & Workplace Operations

• Assist with expense reimbursement, invoice administration, and tracking down receipts.
• Support the day-to-day launch and operation of our new office, ensuring the workplace is organized, welcoming, clean, and functional.
• Coordinate and manage the external cleaning vendor to ensure the office is maintained to a high standard.
• Help maintain a clean and welcoming workplace by tidying up after team lunches, meetings, and in-office events.
• Act as a first point of contact for general office questions, requests, and workplace needs.
• Manage office supplies, kitchen supplies, equipment, furniture, and other workplace resources.
• Coordinate mail, courier, shipping, deliveries, and receiving.
• Support office access, keys, badges, visitors, and security processes.
• Be approachable and responsive when employees need help navigating office-related questions or services.
• Assist with planning and coordinating employee events, meetings, celebrations, and team activities.

Recruitment and Employee Experience Support

• Provide administrative and logistical support throughout the recruitment process.
• Coordinate interview schedules between candidates, hiring managers, and interview panels.
• Support reference checks, background check administration, or other pre-employment processes as directed.
• Support the administrative side of employee onboarding and offboarding.
• Help to prepare workspaces, equipment, supplies, access, and welcome materials for new employees.
• Support People Ops, Studio Ops, IT, and Leads to ensure new hires are ready for their first day.
• Help coordinate office access and equipment returns when employees leave.

Qualifications and Experience

• 2+ years of experience in administration, office coordination, hospitality, customer service, recruitment coordination, or a related field.
• A proactive approach—you notice what needs to be done and take action without being asked.
• Comfortable working independently while knowing when to ask for support.
• A friendly, thoughtful, and kind approach with the team.
• Ability to manage multiple priorities and stay organized.
• Proficiency with Microsoft Office Suite.

BENEFITS

• Health benefits are not provided while on contract.
• Vacation will be paid out each pay period at the equivalent percentage equalling 3 weeks/ year.
• The hiring range for this position is $4,000 - $5,000 per month, commensurate with prior experience.