Office Coordinator

Pomerleau; Vancouver; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau in Vancouver is looking for an Office Coordinator to support the regional office. You will manage access, supplies, onboarding logistics, and act as the main contact for facilities to keep operations running smoothly in a fast-paced environment.

The role requires 3–5+ years of administrative experience, ideally in construction, with strong organizational, communication, and MS Office skills. Hybrid work and competitive benefits are offered.

Qualifications

• 3–5+ years of administrative experience
• Construction industry experience preferred
• Strong interpersonal skills and team collaboration
• Proactive in process improvement and efficiency

Responsibilities

• Manage building access, security fobs, and onboarding logistics
• Oversee office supplies, inventory, and procurement
• Coordinate meetings, team lunches, and office events
• Serve as primary point of contact for facilities and workspace concerns
• Coordinate vendors and service providers for day‑to‑day operations
• Maintain organized records, logs, and admin documentation
• Support onboarding/offboarding including workspace setup and access
• Coordinate staff accommodations and travel requests
• Track occupancy and accommodation records
• Prepare administrative reports for visibility and cost management
• Provide general admin support to project leadership and staff

Skills

Interpersonal skills

Highly organized

MS Office

Time management

Written and verbal communication

Discretion with confidential info

Tools

MS Word

MS Excel

Job description

Job Description

Ready to build your career? We want to hear from you.

Pomerleau is seeking a dedicated Office Coordinator to support our Vancouver Regional Office. This role is central to keeping our operations running smoothly and efficiently. With strong administrative experience and a passion for operational excellence, you will provide high‑quality support to both our Operations team in a fast‑paced, deadline‑driven environment.

What You Will Do

• Manage building access, security fobs, and office onboarding logistics.
• Oversee office, kitchen, and general supplies, including ordering and inventory management.
• Coordinate team lunches, meetings, and other office events as required.
• Serve as the primary point of contact for office‑related requests, including maintenance, facilities, and workspace concerns.
• Coordinate office vendors and service providers to support day‑to‑day operations.
• Maintain organized office records, tracking logs, and administrative documentation.
• Support employee onboarding and offboarding activities, including workspace setup and access management.
• Coordinate accommodation arrangements for staff and craft personnel assigned to the project, as required.
• Track occupancy and maintain records for company‑provided accommodations.
• Coordinate personnel movements, including check‑in/check‑out schedules, key distribution, cleaning coordination, and related logistics.
• Review and process accommodation and travel requests received through the shared inbox.
• Prepare administrative reports and maintain tracking tools to support operational visibility and cost management.
• Provide general administrative support to project leadership and office personnel.

This role could be for you if you have

• 3-5+ years of administrative experience, ideally within the construction industry.
• Strong interpersonal skills with the ability to work effectively in a dynamic team.
• Highly organized, efficient, and able to work independently with minimal supervision.
• Proactive in identifying opportunities for process improvement.
• Proficient in MS Office, especially Word and Excel.
• Excellent time management and attention to detail.
• Strong written and verbal communication skills.
• Professional, approachable, and able to handle confidential information appropriately.
• Comfortable working in a fast‑paced, deadline‑driven environment.
• Demonstrated integrity, professionalism, and reliability.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.