Student Records & Data Integrity Specialist

McMaster University; Hamilton; On-site; CAD 65,000 - 90,000; Full time

Job summary

McMaster University’s Office of the Registrar is seeking a Records & Data specialist to administer undergraduate student records from enrollment through graduation. You will ensure accuracy, confidentiality, and timely delivery of information for enrolment, reporting, and convocation processes.

The role requires coordination of data collection, verification, and analysis, plus collaboration with faculty offices and campus partners to improve records processes.

Qualifications

• Experience managing records and data workflows across the student lifecycle.
• Ability to develop and maintain documentation of records processes.
• Strong troubleshooting and data validation capabilities.
• Demonstrated leadership and independent problem-solving.
• Excellent collaboration with faculty offices and campus partners.

Responsibilities

• Administer undergraduate student record processes from enrollment to graduation.
• Ensure accuracy and confidentiality of student records.
• Coordinate data collection, entry, verification, reporting and analysis.
• Prepare convocation lists and verify graduation eligibility.
• Support system implementations and upgrades for records.”
• Attend committee meetings and liaise with campus stakeholders.

Skills

Records management

Documentation & process knowledge

Technical proficiency

Leadership & autonomy

Interpersonal & collaboration skills

Tools

Mosaic

Job description

McMaster University’s Office of the Registrar is seeking a Records & Data specialist to administer undergraduate student records from enrollment through graduation. You will ensure accuracy, confidentiality, and timely delivery of information for enrolment, reporting, and convocation processes.

The role requires coordination of data collection, verification, and analysis, plus collaboration with faculty offices and campus partners to improve records processes.