Strategic Governance Coordinator – Policy & Secretariat

Altotrain; Ottawa; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Group insurance

Wellness accounts

Flex-Alto account

RRSP/TFSA

Vacation based on experience

Incentive program

Innovative work environment

Shape the future of transportation

Job summary

Alto is recruiting a Coordinator, Strategic Governance to support governance committees and administrative processes from our offices in Canada. You will manage meeting calendars, agendas, documentation and follow-up, while coordinating with internal stakeholders and external partners including government departments.

The role requires proactive organization, strong communication skills in both official languages and the ability to handle multiple priorities.

Qualifications

• Diploma or certificate in administration, or an acceptable combination of education, training and experience.
• Minimum of three years of relevant experience in committee coordination, governance administration, executive support, project coordination, or a related environment.
• Ability to maintain good relations with various external partners.
• Great initiative, proactive in identifying issues and finding solutions, and capable of working independently.
• Willingness to travel occasionally and strong organizational skills.

Responsibilities

• Coordinate the day-to-day administration of internal and external governance committees, including meeting calendars, agendas, documentation, and follow-up activities.
• Support the Secretariat Lead in advancing committee materials, decisions, approvals, and action items through established governance processes.
• Liaise with internal stakeholders, Transport Canada, and other government departments or external partners to coordinate meetings and related requirements.
• Arrange virtual and in-person meeting logistics, including facilities, participant communications, and supporting materials.
• Review committee materials for completeness, consistency and quality.
• Coordinate the timely collection, preparation, approval, and distribution of agendas, briefing materials, presentations, and other committee documents.
• Prepare meeting records and post-meeting materials, including minutes, decision records, action logs, and follow-up correspondence, as required.
• Prepare concise status updates, summaries, and meeting debriefs to support the Secretariat Lead and management.
• Conduct research and analysis and provide information to support governance-related recommendations and decisions.

Skills

Committee coordination

Governance administration

Executive support

Project coordination

Multitasking

Bilingual English/French

Stakeholder management

Analytical thinking

Education

Administration diploma

Tools

Microsoft Office Suite

Job description

Alto is recruiting a Coordinator, Strategic Governance to support governance committees and administrative processes from our offices in Canada. You will manage meeting calendars, agendas, documentation and follow-up, while coordinating with internal stakeholders and external partners including government departments.

The role requires proactive organization, strong communication skills in both official languages and the ability to handle multiple priorities.