Executive Coordinator & Administrative Analyst

Altis Technology; Toronto; Hybrid; CAD 70,000 - 95,000; Full time

Job summary

Altis Technology in Toronto is seeking an Executive Coordinator & Administrative Analyst to support multiple senior leaders in a fast-paced corporate environment. This role blends high-level administrative duties with operational coordination and project assistance.

You will manage complex calendars, coordinate domestic and international travel, prepare reports and executive correspondence, and track timelines and action items.

Qualifications

• 3+ years of progressive experience in senior administration, executive support or office management.
• Experience supporting multiple senior executives in corporate or professional services environments.
• Strong calendar management, travel coordination and deadline tracking.

Responsibilities

• Provide comprehensive support to multiple senior leaders, managing calendars and scheduling conflicts.
• Coordinate domestic and international travel with detailed itineraries and logistics.
• Track timelines, deliverables, action items and status updates for projects.
• Prepare agendas, materials and executive correspondence; document decisions and follow-ups.
• Manage invoices, purchase orders and expenses with Finance to completion.
• Support process improvements and special projects as needed.

Skills

Executive support

Calendar management

Travel coordination

Finance administration

Communication

Project coordination

Document preparation

Tools

MS Office

Job description

Location: Toronto, ON, Hybrid (3-5 days onsite)
Language: Excellent written and spoken English communication skills
Background Check Requirement: Criminal record check, credit check, education verification, and professional reference checks

About the Opportunity

Were recruiting an Executive Coordinator & Administrative Analyst professional to support multiple senior leaders in a dynamic corporate environment. This multifaceted role goes beyond traditional executive administration, combining high-level support with operational coordination, project assistance and business support.

Youll work closely with senior leaders and their teams to keep priorities moving, information organized and commitments on track. This is an opportunity for someone who enjoys creating structure, building strong relationships and taking ownership in a fast-paced, collaborative environment.

Whats In It for You

• Join a collaborative, professional workplace alongside an established Executive Assistant team.
• Gain broad organizational exposure while supporting senior leaders and cross-functional stakeholders.
• Contribute to strategic, operational and project-based initiatives with meaningful autonomy.
• Work in a flexible hybrid environment in downtown Toronto.

Your Responsibilities

• Youll provide comprehensive support to multiple senior leaders, managing complex calendars, meetings, priorities and scheduling conflicts.
• Youll coordinate domestic and international travel, including detailed itineraries, logistics and last-minute changes.
• In this role, youll support business and project initiatives by tracking timelines, deliverables, action items and status updates.
• Youll coordinate leadership and project meetings, preparing agendas and materials, documenting decisions and following up on commitments.
• Youll prepare and proofread reports, presentations, briefing materials and executive correspondence.
• Youll manage invoices, purchase orders and expenses while partnering with Finance to see items through to completion.
• Youll anticipate business needs, resolve routine issues independently and support process improvements and special projects.

Skills and Qualifications

• 3+ years of progressive experience in senior administration, executive support, office management, business operations or project coordination.
• Experience supporting multiple senior executives in a corporate, professional services, financial services, legal, consulting, start-up or comparable environment.
• Demonstrated experience managing complex calendars, executive travel and competing priorities.
• Project coordination experience, including tracking timelines, deliverables, decisions and action items.
• Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint, including preparing professional presentations, reports and briefing materials.
• Experience with invoices, expenses, purchase orders or related financial administration.
• Exceptional organization, communication and attention to detail, with sound judgment, discretion, initiative and strong follow-through.

Note from the Hiring Manager

Were looking for someone who enjoys being the person others can rely on. Youll bring structure to competing priorities, ask thoughtful questions and take ownership from the initial request right through to completion.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.