Coordinator, Strategic Governance

Alto; Ottawa; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Basic paid group insurance

Retirement plan and savings options

Flexible hybrid work mode

Job summary

Alto invites a Coordinator, Strategic Governance to support internal and external governance activities for a high-impact Canada train project. The role coordinates committees, schedules, documentation, and follow-up, while delivering administrative and Secretariat support.

The ideal candidate has a diploma or certificate in administration, at least three years of related experience, strong MS Office skills, and excellent communication in both official languages.

Qualifications

• Diploma or certificate in administration, or an acceptable combination of education, training and experience.
• Minimum of three years of relevant experience in committee coordination, governance administration, executive support, project coordination, or a related environment.
• Ability to maintain good relations with various external partners.
• Proven analytical and synthesis skills.
• Openness to travel occasionally.
• Solid experience with Microsoft Office Suite.
• Good communication and diplomatic skills, both verbal and written and in both official languages.
• Rigorous, organized and respectful of deadlines.
• Ability to think ahead of issues that may arise.

Responsibilities

• Coordinate the day-to-day administration of internal and external governance committees, including meeting calendars, agendas, documentation, and follow-up activities.
• Support the Secretariat Lead in advancing committee materials, decisions, approvals, and action items through established governance processes.
• Liaise with internal stakeholders, Transport Canada, and other government departments or external partners to coordinate meetings and related requirements.
• Arrange virtual and in-person meeting logistics, including facilities, participant communications, and supporting materials.
• Review committee materials for completeness, consistency and quality.
• Coordinate the timely collection, preparation, approval, and distribution of agendas, briefing materials, presentations, and other committee documents.
• Prepare meeting records and post-meeting materials, including minutes, decision records, action logs, and follow-up correspondence, as required.
• Prepare concise status updates, summaries, and meeting debriefs to support the Secretariat Lead and management.
• Conduct research and analysis and provide information to support governance-related recommendations and decisions.

Skills

Initiative

Analytical skills

Time management

Communication

Education

Diploma or certificate in administration

Tools

Microsoft Office Suite

Job description

At Alto, we are actively contributing to the transformation of Canada's future with our high-speed train project connecting Quebec City and Toronto. With the support of the Government of Canada, this innovative project aims to improve the quality of life of our citizens, strengthen ties between communities and stimulate economic growth.

Coordinator, Strategic Governance

Would you like to take on a stimulating, high-impact challenge? We are looking for a Coordinator, Strategic Governance. Please note that the candidate may be based in one of our 2 offices: Montreal or Ottawa.

The role

Reporting to the Senior Director, Strategic Policy and Partnership, the Coordinator, Strategic Governance supports the effective operation of internal and external governance committees. The role coordinates committee schedules, documentation, meeting logistics, and follow-up activities while providing administrative and Secretariat support. The ideal candidate is proactive, highly organized, demonstrates sound judgment, and can manage multiple priorities involving internal and external stakeholders.

The Responsibilities

• Coordinate the day-to-day administration of internal and external governance committees, including meeting calendars, agendas, documentation, and follow-up activities.
• Support the Secretariat Lead in advancing committee materials, decisions, approvals, and action items through established governance processes.
• Liaise with internal stakeholders, Transport Canada, and other government departments or external partners to coordinate meetings and related requirements.
• Arrange virtual and in-person meeting logistics, including facilities, participant communications, and supporting materials.
• Review committee materials for completeness, consistency and quality.
• Coordinate the timely collection, preparation, approval, and distribution of agendas, briefing materials, presentations, and other committee documents.
• Prepare meeting records and post-meeting materials, including minutes, decision records, action logs, and follow-up correspondence, as required.
• Prepare concise status updates, summaries, and meeting debriefs to support the Secretariat Lead and management.
• Conduct research and analysis and provide information to support governance-related recommendations and decisions.

The Requirements

• Diploma or certificate in administration, or an acceptable combination of education, training and experience.
• Minimum of three years of relevant experience in committee coordination, governance administration, executive support, project coordination, or a related environment.
• Ability to maintain good relations with various external partners.
• Great capacity for initiative and taking charge of files, proactive in identifying issues and finding solutions, comfortable working independently and prioritizing files.
• Ability to work in an environment with sometimes limited clarity on next steps.
• Proven analytical and synthesis skills.
• Openness to travel occasionally.
• Solid experience with Microsoft Office Suite.
• Good communication and diplomatic skills, both verbal and written and in both official languages.
• Rigorous, organized and respectful of deadlines.
• Ability to think ahead of issues that may arise.

Why join our innovative team?

• Basic paid group insurance for you and your family: medical, dental, life, disability, etc.
• Access to wellness and health accounts to support your lifestyle.
• Flex-Alto account of $500 to encourage a healthier approach and a more sustainable mode of transportation.
• A retirement plan and savings options (RRSP and TFSA).
• Vacations based on experience, available upon hiring.
• An incentive compensation program.
• Flexible hybrid work mode.
• A work environment that encourages initiative, innovation, and forward-thinking solutions.
• A unique opportunity to shape the future of transportation in Canada.

We work to create high-performance, diversified teams

At Alto, we believe in the power of diverse teams. We aspire to provide an inclusive and equitable work environment where everyone can develop and flourish. Alto offers equal employment opportunities to all and invites qualified individuals, regardless of their identity, origin or situation, to apply.

Please let us know if you need any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.

Please note that we will communicate only with those candidates whose applications are selected for further consideration.

To find out more about the entire project, visit Alto - Home.