Strategic Executive Coordinator for Leadership & Growth

Ignite Management Services; Toronto; On-site; CAD 70,000 - 95,000; Full time

Job summary

Ignite Management Services seeks an Executive Business Coordinator to provide high-level administrative support to the President, coordinating workflow, travel, scheduling, and planning across the organization.

The role requires governance and strategic execution support, plus preparation of presentations, reports, and materials for leadership meetings. You will help with business development and internal engagement while maintaining discretion.

Qualifications

• Diploma or bachelor’s degree in business administration, communications, management, public administration, or a related field.
• Minimum 5 years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
• Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
• Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
• Experience handling confidential information with discretion and sound judgment.

Responsibilities

• Coordinating the President’s workflow, schedules, commitments, and priorities.
• Preparing agendas, reports, presentations, briefing materials, and meeting documentation.
• Tracking action items, commitments, decisions, deadlines, and organizational priorities.
• Coordinating governance, leadership meetings, planning processes, and progress reporting.
• Drafting executive communications and maintaining leadership materials.

Skills

Organizational skills

Calendar management

Written communication

Stakeholder coordination

Microsoft 365 proficiency

Presentations development

Research skills

Education

Degree in Business Administration / related field

Tools

Microsoft 365

Job description

Ignite Management Services seeks an Executive Business Coordinator to provide high-level administrative support to the President, coordinating workflow, travel, scheduling, and planning across the organization.

The role requires governance and strategic execution support, plus preparation of presentations, reports, and materials for leadership meetings. You will help with business development and internal engagement while maintaining discretion.