Executive Administrator

Rohit Group; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Rohit Group in Edmonton, Canada, seeks an Executive Administrator to provide high-level administrative and operational support to the President. The role requires a highly organized and proactive professional who can manage multiple priorities, coordinate engagements, and maintain discretion and accuracy.

The Executive Administrator will coordinate travel logistics, external events, and select personal scheduling needs to ensure seamless support while the President travels frequently.

Qualifications

• Requires highly organized and proactive approach.
• Ability to manage multiple priorities with accuracy.
• Strong discretion when handling confidential information.
• Excellent coordination and communication with internal/external stakeholders.

Responsibilities

• Manage President’s complex calendar including meetings, interviews, and external engagements.
• Coordinate Executive Leadership and Investment Committee meetings and circulate materials.
• Record and distribute meeting minutes and support follow-up actions.
• Plan and coordinate external events, travel logistics, and personal scheduling needs.
• Provide backup administrative support and assist with general operations.

Skills

Organization

Time-management

Discretion

Communication

Job description

The Executive Administrator provides high-level administrative and operational support to the President and ensures day-to-day priorities and operations run smoothly and efficiently. This role requires a highly organized, proactive professional who can manage multiple priorities, coordinate internal and external engagements, and anticipate needs while maintaining a high level of discretion, accuracy, and attention to detail.

The Executive Administrator will also coordinate logistics related to the President’s travel, external events, and select personal scheduling needs to ensure seamless support while the President is frequently traveling.

Essential Functions

Executive Calendar & Priority Management

• Manage the President’s complex calendar, including scheduling meetings, interviews, and external engagements.
• Coordinate and prioritize appointments to align with organizational priorities.
• Provide daily calendar management and adjust schedules as needed.
• Coordinate logistics for meetings, travel, and external commitments.

Executive Leadership & Committee Meetings

• Coordinate Executive Leadership and Investment Committee meetings.
• Manage calendars and scheduling for leadership participants.
• Circulate pre-reads and meeting materials in advance.
• Record and distribute meeting minutes.
• Provide additional administrative support as required.

Divisional Meeting Administration

• Coordinate scheduling, meeting rooms, catering, and travel arrangements.
• Collect and distribute required meeting documentation.
• Record meeting minutes and support follow-up actions.
• Provide additional administrative support as required.

External Events & Engagements

• Assist with planning and coordination of external events attended by the President.
• Manage event logistics, schedules, travel arrangements, and required materials.
• Coordinate with internal teams and external partners to ensure seamless participation.

Travel & Logistics Coordination

• Arrange detailed travel itineraries, accommodations, and transportation.
• Coordinate schedules and logistics related to the President’s travel commitments.
• Assist with select personal scheduling and logistical coordination related to travel when required.

Administrative Operations

• Process documentation, payments, and coordination with external consultants.
• Provide general administrative support as requested.
• Provide backup support for reception duties when required.
• Perform other related duties as assigned.

Essential Skills And Competencies

• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities with strong attention to detail.
• High level of discretion and professionalism when handling confidential information.
• Strong communication and coordination skills.