Assistant to the President

RECRUITMENT PARTNERS INC.; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

RECRUITMENT PARTNERS INC. seeks an Assistant to the President to provide high-level administrative and operational support to executive leadership.

This role serves as the central coordination point for the President's office, managing priorities and ensuring efficient day-to-day operations. The ideal candidate will have exceptional organizational skills, sound judgment, and the ability to handle confidential information with professionalism and discretion, coordinating key activities and

Qualifications

• Experience providing executive-level administrative support in a fast-paced environment.
• Strong organizational, time-management, and prioritization skills.
• Ability to maintain confidentiality and discretion with sensitive information.

Responsibilities

• Manage a complex calendar, meetings, travel arrangements, and correspondence for the President.
• Act as a key point of contact for internal and external stakeholders.
• Anticipate needs and coordinate priorities to support executive effectiveness.
• Coordinate company events, corporate functions, and related logistics.
• Prepare reports, presentations, and business documentation as required.
• Administer company vehicle records (insurance, registration, maintenance).
• Process expense submissions and reconcile corporate credit card transactions.
• Support cross-functional projects and initiatives across the organization.
• Maintain organized records and executive office operations.

Skills

Executive support

Calendar management

Communication

Discretion and confidentiality

Event coordination

Cross-functional collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Our client is seeking an Assistant to the President to provide high-level administrative and operational support to executive leadership. Acting as a central coordination point for the President's office, this role is responsible for managing priorities, facilitating communication, coordinating key activities, and ensuring the efficient execution of day-to-day operations. The ideal candidate will bring exceptional organizational skills, sound judgment, and the ability to manage confidential information with professionalism and discretion.

Your Success Will Be Defined By Your Ability To

• Manage a complex calendar, meetings, travel arrangements, and correspondence on behalf of the President
• Act as a key point of contact for internal and external stakeholders
• Anticipate needs and proactively coordinate priorities to support executive effectiveness
• Coordinate company events, corporate functions, and related logistics
• Prepare reports, presentations, communications, and business documentation as required
• Administer company vehicle records, including insurance, registration, and maintenance tracking
• Process expense submissions and reconcile corporate credit card transactions
• Support cross-functional projects and initiatives across the organization
• Maintain organized records, documentation, and executive office operations

Your strengths include:

• Experience providing executive-level administrative support in a fast-paced environment
• Exceptional organizational, time-management, and prioritization skills
• Ability to manage multiple responsibilities while maintaining a high level of accuracy
• Strong communication and interpersonal skills with the ability to build relationships across all levels of an organization
• Demonstrated professionalism, discretion, and confidentiality when handling sensitive information
• Strong problem-solving abilities with a proactive and service-oriented approach
• Proficiency with Microsoft Office and business administration processes
• Experience coordinating events, travel arrangements, and executive communications considered an asset
• Ability to work independently while supporting multiple stakeholders and competing priorities