Strategic Executive Assistant to the President

Wills Transfer Limited; Smiths Falls; On-site; CAD 60,000 - 85,000; Full time

Job summary

Wills Transfer Limited is seeking an Executive Assistant to the President to provide day-to-day administrative and organizational support, ensuring priorities, meetings, communications, and commitments are managed effectively.

Reporting to the President, you will stay one step ahead, interact with employees and leaders, and handle confidential information with discretion in a fast-paced environment.

Qualifications

• Approximately 3–5 years of administrative, executive assistant, office coordination, or related experience.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong commitment to accuracy and follow-through.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle confidential and sensitive information appropriately.
• A proactive approach and the ability to anticipate needs and take initiative.
• Confidence interacting professionally with employees, senior leaders, customers, and external partners.
• The ability to remain flexible and composed when schedules or priorities change.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard office technology.

Responsibilities

• Manage a busy and changing calendar, including coordinating meetings, appointments, and scheduling priorities.
• Organize meetings by preparing agendas and materials, coordinating logistics, recording notes when required, and tracking follow-up items.
• Support the management of correspondence and communications and help identify items requiring timely attention.
• Coordinate business travel, accommodations, itineraries, and related arrangements.
• Prepare, edit, and format presentations, reports, correspondence, meeting materials, and other documents.
• Coordinate leadership meetings, company events, and other activities involving the President.
• Maintain confidential records, documents, and information with a high degree of discretion.
• Track deadlines, commitments, and outstanding action items and help ensure appropriate follow-up.
• Act as a professional point of contact between the President and employees, customers, vendors, and other external stakeholders.
• Assist with special projects and administrative initiatives across the organization.
• Identify opportunities to improve organization, communication, and administrative processes.

Skills

Calendar management

Meeting coordination

Travel coordination

Executive support

Communication

Discretion/confidentiality

Adaptability

Interpersonal skills

Education

Post-secondary education in business administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Wills Transfer Limited is seeking an Executive Assistant to the President to provide day-to-day administrative and organizational support, ensuring priorities, meetings, communications, and commitments are managed effectively.

Reporting to the President, you will stay one step ahead, interact with employees and leaders, and handle confidential information with discretion in a fast-paced environment.