Senior Executive Assistant to the President & CEO

Admiral Security and Investigations; Dieppe; On-site; CAD 50,000 - 65,000; Full time

Job summary

Admiral Security is seeking an experienced, highly organized Executive Assistant to the President & CEO to act as a trusted extension of the CEO and provide senior-level executive, administrative, business development, coordination, and limited personal support.

We are looking for a candidate who can protect the CEO's time, manage the calendar and communications, and collaborate with stakeholders across government, healthcare, clients, municipalities and partners.

Qualifications

• Completed Bachelor's Degree in Business Administration, Management, Communications, Public Administration or related field.
• Minimum 5 years of directly relevant professional experience supporting a President, CEO, owner or C-suite executive.
• Experience managing executive calendars, senior inboxes, confidential correspondence, meetings and travel.
• Experience producing high-quality executive correspondence, reports, briefings and presentations.
• Advanced Microsoft 365 proficiency and electronic document management.

Responsibilities

• Manage the President & CEO's complex calendar, meetings, travel, deadlines, and commitments.
• Maintain a minimum six-week forward planning horizon.
• Draft, edit, proofread, and format executive correspondence, reports, presentations, briefing notes, agendas, and meeting materials.
• Coordinate proposals, tenders, and RFP submissions.
• Coordinate travel, events, and stakeholder meetings.
• Maintain secure digital records using Microsoft 365 and SharePoint.

Skills

Executive calendar management

Discretion

Communication

Project tracking

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft 365

SharePoint

Job description

Admiral Security is seeking an experienced, highly organized Executive Assistant to the President & CEO to act as a trusted extension of the CEO and provide senior-level executive, administrative, business development, coordination, and limited personal support.

We are looking for a candidate who can protect the CEO's time, manage the calendar and communications, and collaborate with stakeholders across government, healthcare, clients, municipalities and partners.