Dynamic Executive Assistant to Leadership

HUB Technology Solutions Ltd; Winnipeg; On-site; CAD 42,000 - 66,000; Full time

Job summary

HUB Technology Solutions Ltd. is seeking an Executive Assistant to support the President and Chief Administrative Officer with daily tasks, ensuring smooth operations and high levels of accuracy.

The role focuses on email management, meeting coordination, and communication with clients and vendors to keep projects on track. The ideal candidate will have a college diploma in administration, strong English communication, and the ability to multitask in a fast-paced environment while maintaining

Qualifications

• Post-secondary diploma or certification in Administration.
• Legally entitled to work in Canada.
• Proficiency in Microsoft Outlook, Word, Excel, OneNote, and SharePoint.
• Manitoba Class 5I/5F license and vehicle for work purposes.
• Excellent communication in English, both written and verbal.
• Ability to multitask in a high-pressure environment.

Responsibilities

• Reviewing, organizing, responding and escalating emails.
• Attending meetings in person or virtually, taking minutes and assigning takeaways.
• Managing the schedule of Owners.
• Act as a liaison between Clients/Vendors and Leaders; handle calls and emails.
• Keep Owners updated on urgent issues.
• Assist Marketing Team with administrative tasks.
• Accurate entry of time and service tickets in HUB's PSA software.
• Communicate status, progress and resolutions to clients and management.
• Maintain a clean, safe and professional work environment and appearance.
• Adhere to HUB's attendance policies and Code of Conduct.

Skills

Excellent communication in English

Multitasking

Problem solving

Attention to detail

Strong organizational skills

Education

College Diploma in Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

OneNote

SharePoint

Job description

HUB Technology Solutions Ltd. is seeking an Executive Assistant to support the President and Chief Administrative Officer with daily tasks, ensuring smooth operations and high levels of accuracy.

The role focuses on email management, meeting coordination, and communication with clients and vendors to keep projects on track. The ideal candidate will have a college diploma in administration, strong English communication, and the ability to multitask in a fast-paced environment while maintaining