Strategic Executive Assistant & Operations Partner

Human Appeal Canada; Mississauga; On-site; CAD 55,000 - 65,000; Full time

Job summary

Human Appeal in Mississauga, Ontario seeks an Executive Assistant to oversee the executive's day-to-day operations and provide comprehensive support for high-level initiatives. The role is full-time, based in-office, and requires 37.5 hours weekly with a salary of CAD 55,000–65,000.

Ideal candidate will manage complex calendars, coordinate meetings, draft communications, and handle confidential information with discretion.

Qualifications

• Degree level required (Bachelor or equivalent) in a relevant field such as Business Management.
• Executive Assistant/Project Management qualification or certification preferred.
• Experience in an executive assistant, operations or project management role.
• Excellent verbal and written communication skills.
• Strong interpersonal skills for relations with diverse stakeholders.

Responsibilities

• Manage the executive's daily, weekly, and long-term schedule with clear objectives for meetings and deliverables.
• Organize internal and external meetings with agendas, briefing notes, and timely follow-ups.
• Track commitments and coordinate with executives and teams to ensure timely delivery of tasks.
• Maintain a task tracking system so all team members know responsibilities and deliverables.
• Monitor pending matters and propose solutions or alternatives as needed.
• Serve as primary contact between the executive and internal/external stakeholders.
• Draft communications, emails, and reports on behalf of the executive with clarity and alignment to tone.
• Translate discussions into actionable plans with measurable outcomes.
• Handle executive travel, expenses, and other administrative needs.
• Gatekeep the executive's time and ensure high-priority matters receive appropriate attention.
• Prepare background information and briefing notes for meetings and identify key action points.
• Attend meetings, take minutes, and ensure decisions are documented and communicated.

Skills

Verbal communication

Written communication

Interpersonal skills

Time management

Discretion/Confidentiality

Organizational skills

Stakeholder management

Education

Bachelor's degree in Business Management

Tools

Project management tools

Job description

Human Appeal in Mississauga, Ontario seeks an Executive Assistant to oversee the executive's day-to-day operations and provide comprehensive support for high-level initiatives. The role is full-time, based in-office, and requires 37.5 hours weekly with a salary of CAD 55,000–65,000.

Ideal candidate will manage complex calendars, coordinate meetings, draft communications, and handle confidential information with discretion.