Strategic Bid & Proposal Coordinator

Waiward Steel LP; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

Waiward Steel LP is seeking a Proposal Coordinator in Edmonton, Alberta, to manage EOI and prequalification requests, process proposal requests, assemble proposal documents, and oversee client portals and KPI reporting. The role emphasizes coordination with SMEs, writing, and maintaining content databases.

The position requires strong organizational, analytical, and communication skills, with proficiency in MS Office and familiarity with Adobe Creative Suite considered an asset.

Qualifications

• Degree or diploma in marketing, communications or related field, or equivalent industry experience.
• Proven analytical, communication, organizational, project management, and technical writing skill.
• Proficient in MS Office software; Adobe Creative Suite experience is an asset.

Responsibilities

• Displays a commitment to Waiward’s incident-free vision, values, and culture.
• Supports the bid proposal process through coordination, SME collaboration, writing, finalization, assembly, internal reviews, and submission.
• Acts as chairperson of the bid/no-bid meeting; responsible for presenting opportunities, tracking meeting notes, and updating our meeting log.
• Checks the drawing registers that come with the packages to ensure the package is complete.
• Analyzes bid requirements and ensures that proposals meet requirements.
• Acts as client liaison during the bid process.
• Maintains tender and proposal document management as appropriate.
• Conducts maintenance of our proposal and prequalification content databases, including generation of reports.
• Reviews and formats various documents for proposals.
• Coordinates / administers bid debriefs, and post-submission lessons learned.
• Engages in the proposal, final formatting, assembly, and delivery.
• Develops and executes consistent company identity through document templates.

Skills

Analytical

Communication

Organizational

Project management

Technical writing

MS Office

Adobe Creative Suite

Education

Degree or diploma in marketing, communications or related field

Tools

MS Office

Adobe InDesign

Adobe Photoshop

Adobe Illustrator

Job description

Waiward Steel LP is seeking a Proposal Coordinator in Edmonton, Alberta, to manage EOI and prequalification requests, process proposal requests, assemble proposal documents, and oversee client portals and KPI reporting. The role emphasizes coordination with SMEs, writing, and maintaining content databases.

The position requires strong organizational, analytical, and communication skills, with proficiency in MS Office and familiarity with Adobe Creative Suite considered an asset.