Proposal Coordinator

Bird Construction; Edmonton; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Bird Construction is seeking a Proposal Coordinator in Edmonton, AB, to manage the preparation and submission of proposals for government contracts. The role involves close collaboration with corporate and regional teams to ensure compliance and quality across all submissions.

Ideal candidates will possess an undergraduate degree in marketing or business, 3-5 years of relevant experience, and proficiency in tools like Adobe Creative Cloud. Strong communication and project management skills are essential.

Qualifications

• 3-5 years’ experience with proposal creation for government projects.
• Superior written and verbal communication skills.
• Proficient in Adobe Creative Cloud and Microsoft Office.

Responsibilities

• Coordinate proposal preparation and submission.
• Manage technical content with attention to detail.
• Work with external stakeholders to compile necessary information.

Skills

Proposal creation

Written communication

Adobe Creative Cloud Suite

Microsoft Office

Project coordination

Education

Undergraduate degree/diploma in marketing/communications

Tools

Client Relationship Management (CRM)

Job description

Reporting to the Pursuit Manager - Defence, the Proposal Coordinator will work closely with corporate and regional teams across Canada on developing, tracking, and submitting proposals for government agencies, and supporting business development initiatives.

The preferred location for this role is Edmonton, AB. However, we are open to having this position based in our Calgary, AB office.

What You Will Be Working On

• Coordinate the proposal preparation and submission.
• Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team.
• Distribute requests for information internally, as required.
• Centralize and standardize RFP content.
• Set deadlines for content and manage submissions.
• Strategize on proposal content and partner with the Defence Proposal Team.
• Work with the Defence Proposal Team to draft tailored content.
• Manage technical content with a high degree of accuracy.
• Work with external vendors and stakeholders to obtain their input and information.
• Review and edit proposal material.
• Arrange for proposal reviews.
• Share lessons learned and best practices.
• Incorporate a continuous improvement and compliance mindset.
• Track proposals – submissions, successes, opportunities for improvement.
• Create and maintain template documents.
• Set up and participate in debriefs and document feedback.
• Act as the single point of contact for RFP, RFPQ, Expressions of Interest (EOI), and other such communications.
• Ensure consistent look and feel for all submittals, focusing on compliance.
• Ensure proposal quality and compliance.
• Archive information and keep marketing database up to date.
• Maintain marketing information files, obtain project information at the start of the project, and create project folder. Manage and update this information as the project progresses and upon completion.

What We Are Looking For

• Undergraduate degree/diploma in marketing/communications, or business-related field experience.
• 3-5 years’ experience with proposal creation responsibility specific to government related projects in a sales, business development or marketing environment.
• Superior written and verbal communication skills.
• Ability to communicate with team members at all levels of the organization.
• Proficient or advanced experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop).
• Proficient or advanced experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.).
• Experience working with a Client Relationship Management (CRM) tool considered an asset.
• Excellent project coordination skills and understanding of key business processes.
• Ability to forge, grow and maintain positive relationships.
• Ability to manage multiple priorities simultaneously and meet time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.
• Ability to work within tight deadlines and prioritize work to achieve them.
• Strong analytical, critical thinking, troubleshooting, problem‑solving skills, and a high degree of accuracy and attention to detail.
• Highly developed interpersonal, communication, and organizational skills.
• Sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast‑paced environment.
• Ability to work collaboratively with a positive attitude.
• Previous experience working in a corporate construction, architecture, and/or engineering environment considered an asset.
• Experience with government procurement is considered an asset.
• Experience with and a self‑driven interest in implementing AI tools is considered an asset.