Strategic Admissions & Recruitment Coordinator

St. Thomas University; Fredericton; On-site; CAD 60,000 - 83,000; Full time

Job summary

St. Thomas University in Fredericton is seeking an Admissions & Recruitment Coordinator to support enrolment objectives through coordinated recruitment initiatives, admissions activities, project management, process improvement, communications, and office operations.

The Coordinator will develop relationships with stakeholders, work with prospective students toward enrolment, assist with admissions, prior learning and scholarships, and collaborate with the Admissions and Recruitment team.

Qualifications

• An undergraduate degree with 2–4 years of related experience in higher education, including recruitment and admissions.
• Knowledge of administrative practices and processes relating to Admissions and Recruitment Office functions.
• Excellent public speaking skills and the ability to present the University positively to diverse populations.
• Proficiency in database procedures, record-management systems, and data input/export, including SIS and CRM systems Colleague and TargetX.
• Strong decision-making and judgment skills, including ability to interpret data and supporting documentation accurately.
• Strong interpersonal skills, including ability to work with students from various backgrounds with tact and cultural sensitivity.
• Demonstrated initiative, discretion, and attention to detail, with ability to plan and complete work within timelines.
• Ability to work independently and in a team; excellent verbal and written communication; professional telephone/office manner.
• Strong organizational abilities; manage multiple priorities in a dynamic environment; support new processes.
• Travel experience is an asset; valid driver's license and passport required.
• Experience with community-based organizations or students with exceptionalities is an asset.
• Leadership experience within a post-secondary setting is an asset.
• Personal experience studying at STU is an asset.

Responsibilities

• Leads recruitment for special programs such as Rubin & Depow Summer Study, Advanced Standing, Early Start Credits, and Grade 12 at STU.
• Liaises with community organizations, youth centres, multicultural centres, and the military to drive recruitment outside schools.
• Contributes to policies, practices, and online materials related to admissions and prior learning assessments.
• Plays a lead role in CRM administration, identifying opportunities to improve processes and workflow.
• Supports process improvement and integration of new procedures under the Director’s guidance.
• Organizes recruitment events, coordinating meetings, venues, programs, and logistics.
• Works with Directors to order merchandise for Donald C. Duffie Hall and manage inventory.
• Supports recruitment outreach through mail pieces, CRM campaigns, texts, calls, newsletters, and related communication.
• Serves as a primary contact for prospective students and supporters across recruitment, admission, and enrolment cycles.
• Supports data gathering from CRM/TargetX, SIS (Colleague) and reporting tools, including Informer.
• Suggests and edits website, social media, and print materials content; supports database integrity and cleansing.
• Supports recruitment at the high school level with on/off-campus presentations.
• Assists in evaluating files for admission, scholarships, and prior learning-based credit.
• Assists with routine admin and departmental communications; performs other duties as assigned.

Skills

Public speaking

Interpersonal skills

Attention to detail

Organizational skills

Time management

Communication skills

Teamwork

Education

Undergraduate degree

Tools

Colleague

TargetX

SIS

Job description

St. Thomas University in Fredericton is seeking an Admissions & Recruitment Coordinator to support enrolment objectives through coordinated recruitment initiatives, admissions activities, project management, process improvement, communications, and office operations.

The Coordinator will develop relationships with stakeholders, work with prospective students toward enrolment, assist with admissions, prior learning and scholarships, and collaborate with the Admissions and Recruitment team.