Staff Scheduler - Main User

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 32,000 - 37,000; Full time

Job summary

Shared Health is seeking a Staffing Clerk to ensure adequate staffing levels and to provide efficient clerical support at Health Sciences Centre, Winnipeg. You will manage rotations, payroll and shift coverage in ESP/SAP, while maintaining data accuracy and timely communication with the Central Staffing Office.

The role requires strong typing, MS Office skills, and excellent communication. Indigenous language knowledge is a plus and English fluency is required.

Qualifications

• Typing 45 wpm is required.
• Proficiency in Microsoft Word, Excel and Access is required.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Preference for Indigenous language competence or knowledge of Indigenous customs.
• Must communicate effectively in English, verbally and in writing.
• Knowledge of ESP, SAP or other staff scheduling systems is required.

Responsibilities

• Maintain staffing and payroll in ESP/SAP; assign staff to rotations under the Manager.
• Place calls to staff to cover shifts and workload.
• Call staff to offer additional shifts per collective agreements.
• Ensure data integrity in ESP/SAP and report discrepancies to Manager.
• Prioritize workload and follow contingency guidelines.
• Generate reports and type correspondence, policies using PC applications.

Skills

Typing speed

MS Office

English language

Interpersonal skills

Indigenous language knowledge

ESP/SAP knowledge

Medical terminology

Education

High school diploma

Secretarial training

Tools

ESP

SAP

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Requisition ID: 411457

Position Number: 20089179

Posting End Date: October 1, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Central Staffing Office

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 09/28/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $22.938, $23.614, $24.307, $25.023, $25.759, $26.517

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the general direction of the Manager or Designate, the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition, provides efficient clerical support as assigned.

Duties Include

• Maintaining staffing and payroll processes utilizing ESP/SAP. This includes assigning staff to new rotations/schedules under the direction of the Manager.
• Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload.
• Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements.
• Ensuring data integrity and accuracy in ESP/SAP and in all other aspects relating to staffing and alerts Manager of any discrepancies.
• Prioritizing workload.
• Following Contingency guidelines utilizing a manual staffing and payroll system, when required.
• Generating reports and typing a variety of correspondence, policies and using appropriate PC applications such as word processing, database, and spreadsheets.

Experience

• One-year previous staff scheduling experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Typing 45 wpm required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required.
• Medical terminology preferred.
• Excellent interpersonal and communication skills required.
• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Must understand and communicate effectively in English, verbally and in writing.
• Knowledge of Environment for Scheduling Personnel (ESP), SAP or other service-based staff scheduling systems required.

Physical Requirements

• Use of VDT.
• Work under stressful conditions in a high volume, high traffic environment.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.