Admin Support Coordinator (1-year contract)

CBRE; Mississauga; On-site; CAD 52,000 - 55,000; Full time

Benefits offered by this job

Generous paid time off

Group Retirement Program

Medical, Dental and Vision coverage

Life Insurance

Job summary

CBRE is seeking an organized administrative support professional to back a dynamic sales team in Canada. You will maintain databases, manage MLS listings, and handle incoming inquiries while coordinating calendars and events.

The role emphasizes confidentiality, customer service excellence, and collaboration with marketing and sales colleagues to produce branded communications and event support.

Qualifications

• Bachelor's degree or equivalent.
• Experience providing administrative support to a team of professionals, preferably in sales or marketing.
• Proficient with Microsoft Office Suite applications.
• Experience using Adobe Creative Cloud, particularly InDesign, would be an asset.

Responsibilities

• Perform real estate administrative tasks such as updating databases and files, maintaining MLS listings and documents related to transactions.
• Coordinate schedules on behalf of sales professionals, and record action items during meetings.
• Answer incoming telephone calls and emails to provide answers to general inquiries.
• Produce eye-catching social media posts and other communication materials while maintaining the CBRE brand.
• Handle confidential information with discretion and demonstrate high level customer service.
• Coordinate sales events such as open houses and other industry events.
• Carry out special projects as requested.

Skills

Detail-oriented

Time management

Team collaboration

Proactive

Flexible

Feedback-driven

Creative

Quality delivery

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Adobe Creative Cloud/InDesign (asset)

Job description

About CBRE

Would you like to work at the largest commercial real estate brokerage in the world and a top Fortune 500 company? Do you want to gain industry knowledge while working on a high-performing team alongside the industry's best talent? If so, we want to hear from you!

Few industries are more exciting than commercial real estate. Few companies are as dynamic as CBRE. If you are looking to make an impact, have fun and build your career, this is the opportunity for you! Be a part of the industry that shapes our cities and our lives.

About You

• You thrive on detailed-oriented work and have stellar time management skills.
• You are a self-motivated individual who can collaborate effectively in team settings.
• You are proactive and able to be flexible as work priorities change.
• You can integrate feedback well and always search for ways to grow in your professional career.
• You are creative and eager to deliver high-quality solutions.

The Opportunity

CBRE is seeking a resourceful, proactive, and dynamic person to provide administrative support in a team environment. This role is the backbone of the sales team and is highly valued.

Responsibilities Include

• Perform real estate administrative tasks such as updating databases and files maintaining MLS listings and documents related to transactions.
• Coordinate schedules on behalf of sales professionals, and record action items during meetings.
• Answer incoming telephone calls and emails confidently to provide answers to general inquiries.
• Produce eye-catching social media posts and other communication materials while maintaining the CBRE brand.
• Handle confidential information with discretion and demonstrate the highest level of customer service.
• Coordinate sales events such as open houses and other industry events.
• Carry-out special projects as requested.

What We Require

• A Bachelor's degree or equivalent combined experience and education. (We do not require a background in Real Estate)
• Experience providing administrative support to a team of professionals, sales or marketing environment preferred.
• Proficient with Microsoft Office Suite applications.
• Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

What's in it for you?

At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential. Enjoy workplace flexibility in a global organization with our modern, Well-Certified Offices proven to maximize employee wellness.

Our unwavering commitment to diversity, equity, and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels comfortable, valued, and heard. Because when you belong, we all succeed.

Come experience the employee advantage at CBRE. We look forward to hearing from you!

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The salary being offered for this position is $52,000-$55,000 annually. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)