Specialist, Document Production Services

Goodmans LLP; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Salary: CAD 55k-75k

Benefits package

Professional development opportunities

Job summary

Goodmans LLP in Toronto is seeking a full-time Specialist, Document Production Services. You’ll process and revise firm electronic documents, handling agreements, letters, memos, prospectuses, and more, while upholding high quality and deadlines.

This hybrid role runs Monday–Friday, 12:00 pm–8:00 pm, with a mix of in-office and remote work and opportunities for professional development in a dynamic, diverse professional services environment.

Qualifications

• University degree or equivalent required.
• 5–10 years of professional services experience.
• Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and Adobe.
• Experience in a high-volume, fast-paced environment.
• Strong organizational and time management skills with the ability to meet deadlines.
• Discretion, confidentiality and attention to detail are essential.
• A team player who takes initiative and works well independently.
• Excellent client service and ability to anticipate client needs.

Responsibilities

• Process and revise firm electronic documents.
• Work with all forms of legal documents including agreements, letters, memos, prospectuses, circulars, statements of claim, due diligence, leases, presentations, organizational charts, pie charts, spreadsheets, etc.
• Provide word processing support to firm members including communicating best practices regarding upcoming complex documents.
• Participate in pilot programs and software testing before rolling out firm-wide.
• Ability to successfully manage multiple projects with competing demands while maintaining a high level of customer service.
• Demonstrate a positive, solutions-oriented approach to challenges.
• Work collaboratively with the team to prioritize work and meet predefined deadlines.
• Provide assistance to others during absences as needed.
• Other duties as assigned.

Skills

Time management

Attention to detail

Discretion

Team player

Client service

Education

University degree or equivalency

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Adobe

Job description

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work? Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are looking for a full-time Specialist, Document Production Services. As a key member of the Document Production Services team, you will be reporting to the Team Leader, Document Production Services. In this role, you will be responsible for processing and revising firm electronic documents. You are interested in strong communication and constantly look for ways to streamline processes and improve efficiencies and outcomes. The hours for this position are Monday - Friday (12:00 pm - 8:00 pm). We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remotely.

Scope of Responsibilities:

• Process and revise firm electronic documents
• Work with all forms of legal documents including agreements, letters, memos, prospectuses, circulars, statements of claim, due diligence, leases, presentations, organizational charts, pie charts, spreadsheets, etc.
• Provide word process support to firm members including communicating best practices regarding upcoming complex documents
• Participate in pilot programs and software testing before rolling out firm-wide
• Ability to successfully manage multiple projects with competing demands while maintaining a high level of customer service
• Demonstrate a positive, solutions-oriented approach to challenges
• Work collaboratively with the team to prioritize work and meet predefined deadlines
• Provide assistance to others during absences as needed
• Other duties as assigned

Requirements:

• A university degree or equivalency
• 5-10 years of relevant experience within a professional services environment
• Advanced proficiency in MS Office applications including Word, Adobe, Outlook, Excel and PowerPoint
• Proficiency in role-specific software, including transcription; comparison, conversion, etc.
• Experience in high volume, fast-paced environment
• Strong organizational and time management skills with the ability to be effective and prioritize and meet deadlines
• Discretion, confidentiality and attention to detail are essential
• A team player who takes initiative and works well independently
• Demonstrates excellent client service and ability to anticipate client needs

We Offer:

We’re proud to offer a workplace that’s both supportive and rewarding. When you join our team, you can look forward to:

• Competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $55,000 - $75,000, commensurate with skills, experience and qualifications;
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
• Continuous learning and professional development opportunities to support with your growth and career goals.

This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [e-mail].