Specialist, Document Production Services

Clear Destination Inc.; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional development opportunities

Job summary

Goodmans LLP is seeking a full-time Specialist, Document Production Services to join our hybrid team in Canada. You will process and revise firm electronic documents and support word processing needs across diverse firm matters.

You will collaborate with colleagues, pilot new software, manage multiple projects to tight deadlines and maintain high levels of client service. A university degree or equivalent and 5–10 years of relevant experience are required, along with advanced MS Office skills.

Qualifications

• A university degree or equivalency.
• 5-10 years of relevant experience within a professional services environment.
• Advanced proficiency in MS Office applications including Word, Adobe, Outlook, Excel and PowerPoint.
• Proficiency in role‑specific software, including transcription; comparison, conversion, etc.
• Experience in high volume, fast-paced environment.
• Strong organizational and time management skills with the ability to be effective and prioritize and meet deadlines.
• Discretion, confidentiality and attention to detail are essential.
• A team player who takes initiative and works well independently.
• Excellent written & verbal communication skills.
• Demonstrates excellent client service and ability to anticipate client needs.

Responsibilities

• Process and revise firm electronic documents.
• Work with all forms of legal documents including agreements, letters, memos, prospectuses, circulars, statements of claim, due diligence, leases, presentations, organizational charts, pie charts, spreadsheets, etc.
• Provide word process support to firm members including communicating best practices regarding upcoming complex documents.
• Participate in pilot programs and software testing before rolling out firm-wide.
• Ability to successfully manage multiple projects with competing demands while maintaining a high level of customer service.
• Demonstrate a positive, solutions-oriented approach to challenges.
• Work collaboratively with the team to prioritize work and meet predefined deadlines.
• Provide assistance to others during absences as needed.
• Other duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Discretion and confidentiality

Client service

Team player

Independent work

Education

University degree or equivalent

Tools

MS Office

Word

Adobe

Outlook

Excel

PowerPoint

Transcription software

Job description

Goodmans LLP is internationally recognized as one of Canada’s leading and most innovative law firms. We offer market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

What makes Goodmans a great place to work?

Knowing you are part of a team that will ensure you feel valued, connected and supported. We are committed to fostering a dynamic and engaging culture that values diversity, equity and inclusion. If you are looking for a challenging and rewarding opportunity, then this is the place for you. Join us and put yourself in good company!

We are looking for a full-time Specialist, Document Production Services. As a key member of the Document Production Services team, you will be reporting to the Team Leader, Document Production Services. In this role, you will be responsible for processing and revising firm electronic documents. You are interested in strong communication and constantly look for ways to streamline processes and improve efficiencies and outcomes. The hours for this position are Monday – Friday (12:00 pm – 8:00 pm). We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remotely.

Scope of Responsibilities:

• Process and revise firm electronic documents
• Work with all forms of legal documents including agreements, letters, memos, prospectuses, circulars, statements of claim, due diligence, leases, presentations, organizational charts, pie charts, spreadsheets, etc.
• Provide word process support to firm members including communicating best practices regarding upcoming complex documents
• Participate in pilot programs and software testing before rolling out firm-wide
• Ability to successfully manage multiple projects with competing demands while maintaining a high level of customer service
• Demonstrate a positive, solutions-oriented approach to challenges
• Work collaboratively with the team to prioritize work and meet predefined deadlines
• Provide assistance to others during absences as needed
• Other duties as assigned

Requirements:

• A university degree or equivalency
• 5-10 years of relevant experience within a professional services environment
• Advanced proficiency in MS Office applications including Word, Adobe, Outlook, Excel and PowerPoint
• Proficiency in role‑specific software, including transcription; comparison, conversion, etc.
• Experience in high volume, fast‑paced environment
• Strong organizational and time management skills with the ability to be effective and prioritize and meet deadlines
• Discretion, confidentiality and attention to detail are essential
• A team player who takes initiative and works well independently
• Excellent written & verbal communication skills
• Demonstrates excellent client service and ability to anticipate client needs

We Offer:

• Competitive compensation that recognizes the value you bring to our team. For this role, the anticipated annual salary range is $55,000- $75,000, commensurate with skills, experience and qualifications;
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks; and
• Continuous learning and professional development opportunities to support with your growth and career goals.

This opportunity is in respect of an existing vacancy. We may use artificial intelligence (AI) tools to assist with certain aspects of our recruitment efforts. Final hiring decisions are made by the Human Resources team in collaboration with the relevant manager.

Goodmans LLP is committed to cultivating a diverse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives. Goodmans LLP invites applications from all qualified candidates. For applicants with disabilities requiring accommodation at any point in the recruitment process, please contact [e-mail].