Special Events & Conference Coordinator

Socket.dev; Mississauga; On-site; CAD 72,000 - 92,000; Full time

Job summary

University of Toronto Mississauga is seeking a Special Events Coordinator within the Hospitality and Retail Services Department. You will develop and execute all aspects of events and conferences, from initial planning to settlements, bookings, food service and invoicing.

Under supervision of the Manager, Conference and Special Events, you will coordinate logistics, analyze client needs, prepare cost estimates, and ensure contracts are fulfilled across internal and external partners.

Qualifications

• Bachelor's Degree or acceptable combination of education and experience.
• Minimum three years of related experience in event planning and execution.
• Experience providing expertise and recommendations to departments/clients; working with service providers.
• Experience planning and executing events for departments or clients.
• Food knowledge and experience creating menus for events.
• Knowledge of marketing and promoting events and conferences.
• Strong computer skills: Word, Excel, PowerPoint, and related software.
• Excellent communication and interpersonal skills.
• Ability to multi-task; strong organizational skills.

Responsibilities

• Determining logistical details and activities for events and/or programming.
• Analyzing client needs and making recommendations on event logistics and options.
• Coordinating the schedule for program and event calendars.
• Liaising with contacts to offer services that would increase revenue.
• Analyzing processes and recommending changes for more efficient coordination of operations.
• Preparing cost estimates for clients.
• Monitoring activities on-location of film shoots to ensure contracts are fulfilled.
• Disseminating event-related information.

Skills

Excellent communication

Interpersonal skills

Multi-tasking

Organizational skills

Customer service

Education

Bachelor's Degree

Tools

Word

Excel

PowerPoint

Job description

University of Toronto Mississauga is seeking a Special Events Coordinator within the Hospitality and Retail Services Department. You will develop and execute all aspects of events and conferences, from initial planning to settlements, bookings, food service and invoicing.

Under supervision of the Manager, Conference and Special Events, you will coordinate logistics, analyze client needs, prepare cost estimates, and ensure contracts are fulfilled across internal and external partners.