Space Planning Administrator

British Columbia Institute of Technology; Burnaby; On-site; CAD 62,000 - 69,000; Full time

Job summary

A leading educational institution in Metro Vancouver is seeking a full-time Space Planning Administrator to manage and optimize campus space utilization. This role involves maintaining electronic base plans, preparing planning proposals, and assisting with sustainability initiatives. Candidates should have a BCIT Diploma in Architectural and Building Engineering Technology along with at least two years of space planning experience and proficiency in AutoCAD. Competitive pay and comprehensive benefits are offered.

Benefits

Competitive pay

Extended health and dental plan

Defined benefit pension plan

Flexible hybrid work arrangements

Complimentary gym membership

Qualifications

• Two years of experience in space planning and electronic drawing conversions.
• Working knowledge of Mechanical and Electrical systems.
• Demonstrated knowledge of building codes and industry standards.

Responsibilities

• Maintains base plans and record drawings using AutoCAD.
• Prepares conceptual and functional planning proposals.
• Responds to requests in Archibus Web Central for furniture.

Skills

Superb written and oral communication

Problem solving skills

Customer service focus

Education

BCIT Diploma in Architectural and Building Engineering Technology or equivalent

Tools

AutoCAD

Archibus WebCentral

Microsoft Excel

Microsoft Word

Job description

BCIT People Vision

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work‑life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

Position Summary

BCIT’s Campus Planning & Facilities department is seeking a regular, full‑time (1.0 FTE) Space Planning Administrator. Under the general direction of the Senior Development Planner, this position prepares conceptual and functional space planning proposals, assists with the Institute’s capital planning process, assists with the development and maintenance of the Campus Plan, and creates and maintains accurate and detailed electronic base plans for the Institute for use in space planning, utilization and other Institute databases requiring the use of space information. Develops space reports for analysis and decision making. Maintains and develops space standards to ensure space is utilized efficiently. Assists with the development and implementation of sustainability initiatives and updates the databases related to sustainability and greenhouse gas emissions.

Duties & Responsibilities

• Maintains base plans and record drawings using AutoCAD, including architectural, structural, mechanical, electrical, and communications systems that exist within BCIT buildings.
• Prepares conceptual and functional planning proposals for capital planning and feasibility proposals, including perspective drawings, elevations, functional base plans, etc.
• Responds to requests in Archibus Web Central for furniture in offices, meeting rooms, learning commons and lobbies. Meets with clients to discuss requirements, drafts space plans, procures furniture and oversees installations.
• Maintains BCIT’s inventory of surplus furniture.
• Administers the space tracking function of the Archibus Web Central system with space management records; develops custom space reports as needed.
• Assists with preparation of capital budgets and development of business cases for proposed projects.
• Reviews and revises technical proposal drawings.
• Meets with departments to compile information related to changing Institute needs; identifies potential solutions consistent with Institute standards and campus vision; achieves departmental consensus on proposal drawings.
• Establishes proposal package outlining discussion items, desired outcomes, special considerations, etc.
• Assists with the maintenance and development of the Campus Plan.
• Plans for space utilization to be used in the capital planning cycle and provides preliminary space layouts for the purposes of campus planning.
• In conjunction with the Director and Senior Development Planner, develops Institute space standards to ensure space is used efficiently.
• Assigns room numbers and manages room numbering standards for the Institute.
• Conducts physical space audits to ensure space inventory on campus is accurate.
• Digitizes information related to space planning and utilization for use in timetabling.
• Prepares reports for the Ministry on space utilization and planning as required.
• Assists with the development and implementation of sustainability initiatives and updates databases and planning documents related to sustainability and greenhouse gas emissions.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
• Undertakes related duties as assigned, consistent with the job grade for this position.

Qualifications

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e., to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education

• BCIT Diploma in Architectural and Building Engineering Technology or equivalent discipline.

Experience

• Two years of general experience plus two years’ experience in space planning and electronic drawing conversions.
• Working knowledge of Mechanical and Electrical systems including their representation on drawing formats.
• Demonstrated knowledge of building codes and industry standards.

Software / Computer Application(s) and Expertise

• Experience using a variety of software packages with high degree of skill in the most current version of AutoCAD, Computer Aided Facility Management system such as Archibus WebCentral, Windows, Microsoft Excel and Word, and relational databases.

Communication / Interpersonal Skills

• Superb written and oral communication.
• Must be a team player with a customer service focus.
• Must be able to work independently with minimum supervision and be able to work within tight deadlines. Strong conceptual thinking and problem solving skills.

Benefits – Why you’d love working with us

• Competitive pay
• Minimum of fifteen days of vacation prorated per year
• Competitive employer‑paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Access to most BCIT Flexible Learning courses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
• Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part‑time. For more information on our generous benefits, click here!

Equity, Diversity & Inclusion

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).

Salary Range

Salary Range Salary Grade 8: $62,669 - $68,082 per annum.

Additional Salary Information

External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.